Unit Secretary for the Psychiatric Expertise Center

Administration

Unit Secretary for the Psychiatric Expertise Center

The psychiatric expertise center is offering a position for a unit secretary with an activity rate between 80% and 100%. The starting date is scheduled for January 1, 2026.

Context

The University Hospital of Lausanne (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

Attached to the Department of Psychiatry, the expertise center is a clinical unit of the Institute of Forensic Psychiatry of the Department of Psychiatry. It is located on the Cery site in Prilly. Composed of about twenty people (doctors, psychologists, and secretaries), the center responds to mandates for expert assessments of adults and children, ordered by criminal and civil judicial authorities or insurance bodies (disability insurance, other insurances). It also offers forensic psychiatry consulting activities.

Mission

• You manage the follow-up of expert assessments
• Enter, track, and close files
• Update dashboards
• Draft various letters, format reports
• You participate in the various secretarial tasks of the unit
• Manage requests for files or reports from authorities, medical institutions, or private doctors
• Manage billing of experts and co-experts
• Prepare and organize team meetings
• Keep the schedules of experts and co-experts up to date
• You ensure the physical and telephone reception of experts and unit users
• Manage telephone calls
• Welcome and inform experts and other unit users
• You handle appeals against PLAFA (placements for assistance purposes)
• Receive requests, open, track, and close files
• Ensure follow-up of appeal requests
• Update dashboards

Profile

• You hold a commercial employee CFC, or equivalent training, complemented by a legal secretary diploma, an asset
• You have at least 6 years of autonomous secretarial experience
• You have perfect command of French, both spoken and written; knowledge of a foreign language is an asset
• You have advanced skills in office IT tools; knowledge of the Filemaker database is an asset
• You are able to integrate into a multidisciplinary team
• You know how to adapt your communication to the context and demonstrate a spirit of mutual aid and collaboration
• You have a sense of discretion and show rigor and flexibility
• You have a sense of organization and priorities, as well as good analytical and synthesis skills
• You possess knowledge of the structures and functioning of state services and semi-public bodies related to the service's activity and psychiatry.

We offer

Becoming a collaborator of the University Hospital of Lausanne means benefiting from:

• Top-tier social benefits, 20 days paternity leave, and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of vacation per year
• A right to at least three days of training per year, with access to a varied offer within the CHUV Training Center and partner training centers of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighborhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bikes)
• Quality company restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Mrs. Claire Loureiro - Coordinator of IPL secretaries at 021 314 06 95

Since all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.