Medical Secretary

About the job

Administration

Medical secretary for the Gastroenterology Service

The Department of Medicine (DM) of the CHUV is looking for a Medical Secretary at a rate of activity between 80% and 100%, to join the Gastroenterology Service, on a permanent contract. The starting date is scheduled for May 1, 2026, or to be agreed upon.

Context

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, it plays a major role in medical care, medical research, and education.

The Department of Medicine (DM) is a central pillar of CHUV's activity. It brings together 12 medical specialties and more than 1,600 employees, and has recognized expertise in the care of patients suffering from multiple and complex conditions.

The Gastroenterology and Hepatology Service offers specialized care to patients with gastrointestinal pathologies (inflammatory bowel diseases, digestive system cancers, digestive hemorrhages, pancreatic diseases, etc.) and hepatic diseases (acute and chronic hepatitis, cirrhosis, liver cancer, and liver transplantation.)

Mission

• You ensure the complete administrative management of consultations: appointment scheduling, consultation preparation, typing, billing, sending reports, follow-up and archiving of medical records
• You are the privileged contact person for patients, both by phone and during consultations, and ensure coordination with internal and external stakeholders
• You manage the schedule of the senior physician for all their activities (clinical, research, training, institutional meetings)
• You assist the senior physician in organizing conferences and scientific events: invitations, room reservations, logistics, catering, convocations, financial follow-up
• You support the senior physician in their research activities, notably by ensuring the link with students
• You provide administrative support to the senior physician in supporting the service's doctors (entry of schedules in Polypoint)
• You participate in replacements of colleagues with similar functions and contribute to transversal administrative tasks.

Profile

• You hold a medical secretary training or an equivalent recognized qualification
• You have about 5 years of experience in a similar role, in a medical or hospital environment
• You master common computer tools; knowledge of institutional tools (Ultragenda, Soarian) is an asset
• You have perfect command of French; knowledge of English is an asset
• You possess excellent interpersonal skills and adapt your communication to the context and your interlocutors
• You demonstrate rigor and know how to work independently.

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• Top-notch social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of vacation per year
• A right to at least three days of training per year, with access to a varied offer within the CHUV Training Center and training centers partnered with the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighborhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bikes)
• Quality hotel-style company restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Ms. Clarisse Papaux, Administrator, at 079 556 75 59

Since all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly on our recruitment platform by them are not accepted and cannot be invoiced. Thank you for your understanding.