Assistant Office Management and Reception (60 - 80%)

About the job

Assistant Office Management and Reception (60 - 80%)

About this position

In our daily life, the rule is: We are on a first-name basis, we live mutual respect, teamwork, and open collaboration. This is exactly where you come in: As Assistant Office Management & Reception (60–80%), you are the first point of contact in our office and shape the first impression for customers, applicants, and employees. You ensure that reception, office services, and administrative processes run smoothly – with organizational talent, service orientation, and an eye for detail.  

If you like taking responsibility, appreciate variety, and want to actively shape the office daily routine, we look forward to getting to know you. 

Your tasks

Reception coordination and office management: 

• Customer reception and care, applicant reception and care 

• Mail service: mail acceptance and distribution & handling of letters and packages 

• Responsibility for organizing internal and external events 

• Answering and forwarding email correspondence and telephone administration 

• Support in facility management including management of office supplies and badges (Zurich as well as support for Bern/Basel) 

• First-level support for office equipment (e.g., MS TEAMS, printers) 

• Organization of filing and archiving structures 

• Participation in office management projects and administrative support in internal projects 

• Support in travel management 

• Contact person for employee inquiries and concerns for the Zurich office and support for the Bern/Basel offices 

• Interface to HR for onboarding/offboarding (new hires/leavers) 

Your profile

• You have completed a commercial basic education 
• You have professional experience in a similar position 
• You bring initiative, independence, and assertiveness 
• You are an organizational talent and have a structured way of working 
• You have good German and English skills; French skills are a plus 

Why Forvis Mazars

• You will receive varied challenges and your own area of responsibility 

• An international, multicultural team of highly motivated professionals 

• A collegial environment where trust and respect are lived 

• Attractive employment conditions and a modern workplace 

• To contribute your strengths and make a valuable contribution to the company’s success 

At Forvis Mazars, diversity and inclusion are at the heart of our values. We are convinced that a corporate culture that promotes diversity and inclusion strengthens us as an organization.

We are always striving to attract employees who reflect the diversity of our stakeholders, regardless of their ethnic origin, nationality, disability, faith or belief, social background, age, sexual orientation, and gender identity. Forvis Mazars selects candidates based on their skills, knowledge, qualifications, and experience.

Information for recruiters

Forvis Mazars does not accept unsolicited applications from recruiters for this position without prior agreement. Recruiters are therefore requested not to send documents to our employees or via our career website. We disclaim any responsibility for unsolicited applications and any fees and thank you for your understanding.

Additional information

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