Management & HR Assistant (80-100%)

AVANTEC AG has been a leading and successful provider of IT security solutions and cyber defense services since 1995. We offer the highest expertise, a strong portfolio, an excellent team, and outstanding future potential. You bring professionalism, talent, and enthusiasm as: Management & HR Assistant (80-100%)

We would like to fill this exciting position immediately or by arrangement.

What your task is.

You support our management and primarily our HR department with various tasks. Your responsibilities include the following activities:

Responsibility and administration for the HR tool Personio, setting up workflows

Creation and support of HR documents, job advertisements, initial screening of applications

Conducting surveys

Coordination of onboarding and offboarding of employees

Maintenance of external HR platforms such as kununu and Great Place to Work

Organization of internal events such as lunches, AVANTEC weekends, or summer parties

Support and organization of gifts for employees (e.g., Christmas gifts) or giveaway orders

Participation in internal communication

Checking monthly time reports and expense receipts

Preparation of the annual ESG report and answering related questions on external platforms

Support in sales reporting and analyses

Support in organizing travel and internal events (flights, trains, hotel bookings)

Support in projects, organizational and administrative tasks from management

Preparation and processing of decision-making bases and presentations for management

Obtaining signatures, scanning, and filing of documents and contracts

Coordination of appointments

What you bring.

You want to contribute and develop yourself long-term in our exciting industry? You have a completed degree and very good knowledge in HR and administration? You have at least 3-5 years of professional experience in a comparable role as management and/or HR assistant? You bring excellent work certificates and references? Then we have the right job for you.

We are looking for someone with a lot of energy and motivation to actively support our management and HR department. You are a great organizational talent and work very structured. You are smart and learn quickly – especially you can familiarize yourself very well with new topics. You are resilient and can set priorities correctly and act accordingly. We also require very good knowledge and experience with Microsoft Office products. Knowledge of Microsoft ERP, CRM, and the HR tool Personio is an advantage.

You are an open personality with excellent communication skills and have high social competence. Good oral and written language skills in German and English are required. And very importantly: you are very reliable and trustworthy.

We rely on continuity: over 40% of AVANTEC employees have been with us for more than 10 years. Our customers and we as a team highly appreciate this. Therefore, it is important to us that you can imagine working at AVANTEC long-term. For this, we offer ideal conditions and exciting development opportunities.

What we offer you.

You work independently and very closely with our management and the head of HR. We are proud of our experienced and highly qualified team. Due to the long-standing company affiliation of our employees, we are well coordinated and set the highest quality standards for our work. We have a flat hierarchy, short communication paths, and a very collegial and appreciative company culture. At the same time, we welcome new impulses, so you also have the opportunity to contribute your own ideas and actively participate in the further development of our HR and operations processes.

AVANTEC invests not only internal resources in employee training but also covers external product- and specialist-related training. At AVANTEC, you never stop learning – just like in IT security, which evolves daily.

Our flexible working time model allows you to combine this position with part-time further education or successfully balance your family life with your career. Do you want to think along with us and advance? We will actively support you.

We offer attractive employment conditions including performance-based compensation and 6 weeks of vacation. We offer very modern workplaces in the heart of Zurich combined with 1 day of home office per week.

What it is like to work at AVANTEC.

Professionalism and collegiality are the most important to us. We have been growing steadily for many years, yet we place great value on personal interaction: e.g., at the annual company weekend including companions – in Berlin or Rome. At AVANTEC, you are part of a team that enjoys working together, appreciates each other, and meets at eye level – engineers, customer advisors, back office, and management. We want to achieve something together and have a job that is fun.

AVANTEC was awarded Great Place to Work in 2024 and 2025. 100% of employees confirm that AVANTEC offers a very good workplace.

Please send us your complete application documents including your CV. We prefer your application via our job portal at: avantec-ag.jobs.personio.com

We look forward to getting to know you!

About AVANTEC.

AVANTEC AG in Zurich is the leading provider of IT security solutions and cyber defense services. Since 1995, AVANTEC has developed healthily and successfully. We are proud of our excellent market positioning and want to continue to develop it optimally in the future.

Since 2020, AVANTEC has been part of the Grapha Group. We have ambitious goals to further expand our existing IT security portfolio and our offerings in managed security services and cyber defense.