Document Management Specialist

Your team

The Operations division covers the processing and tracking of all types of financial instruments and manages investment fund administration. It supports other divisions and provides clients with top-notch service quality, relying on modern and robust infrastructures.
Join a dynamic team at the heart of Pictet & Cie SA's digital transformation. You will play a key role in the efficient management and distribution of documentation while supporting the evolution towards innovative and digital solutions. 

Your role

Management and distribution of documentation:
•    Receive, sort, and prepare all incoming documentation, whether physical or digital.
•    Scan and track contractual and operational documentation, ensuring their quality and compliance.
•    Control, route, and ensure rigorous tracking of documents before and after digitization.

Digital transformation:
•    Be proactive in the evolution of document transmission processes, ensuring to meet the needs of our various internal and external partners.
•    Actively participate in the optimization and digitization of document flows.

Change management:
•    Train and support employees during the implementation of new tools (electronic lockers, digitization of processes, etc.)
•    Facilitate the adoption of new document distribution methods, particularly in the context of moving into the new building.

Your profile

•    Proven experience in dematerialization, electronic sorting, and document management, ideally in a banking or logistics environment.
•    Experience as an internal messenger or in a company specialized in document transmission (La Poste, DHL, etc.)
•    Experience in implementing connected lockers in a company: a major asset.
•    Proficiency in office tools (Microsoft Office) and a strong interest in new technologies (e.g., ChatGPT).
•    Service-oriented, excellent interpersonal skills, and team spirit.
•    Precise, methodical, organized, and punctual.
•    Excellent written and oral communication in French, good command of English.
•    Residence in Switzerland is mandatory.

Note

We will not accept any CVs via agencies

DMS/DD/JB

Diversity & Inclusion

Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.