Incoming Exchange Coordinator 80 %
ZHAW Zürcher Hochschule für Angewandte Wissenschaften
Zürich
Key information
- Publication date:28 January 2026
- Workload:80%
- Contract type:Permanent position
- Place of work:Zürich
Job summary
Join the ZHAW as an Incoming Exchange Coordinator! Shape the arrival and support processes for international students.
Tasks
- Coordinate and manage the mobility of incoming students globally.
- Create and communicate relevant information through various platforms.
- Organize events for incoming students, enhancing their experience.
Skills
- A completed commercial education or equivalent qualification required.
- Strong service orientation and proficiency in IT programs, especially Excel.
- Excellent German and English skills at C1 level or equivalent.
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Incoming Exchange Coordinator 80 %
Do you enjoy working with international students and have organizational talent? As an Incoming Exchange Coordinator, you will shape the smooth arrival and support processes for exchange students in English, personally and with commitment!
Department: School of Engineering
Start date: 15.04.2026 or by arrangement
You will take on the following core tasks:
- Coordination and administration of mobility for incoming students from all over the world and contact person for students and staff
- Creation, maintenance, and communication of relevant information (email, Word, OneNote, Excel, MS Teams)
- Planning, management, and accounting of financial resources (mobility numbers, scholarships, expenses)
- Organization and accompaniment of events for incoming students (Welcome Day, Farewell Event, Guest Students meet SoE Students, Mid-Semester Coffee Break, including presentations at online student fairs)
- Independent management and continuous optimization of work processes
- Design and updating of website and intranet (Typo3) in your own department
- Maintenance of data and information in various tools (Mobility-Online, CRM, Evento, etc.)
- Creation and sending of the electronic newsletter
- Representation in other departments of the International Office
You have a strong service orientation as well as a completed commercial training or a comparable qualification. Proficient use of common IT programs, especially Excel, is one of your strengths.
You work in a structured, very independent, and reliable manner and at the same time are characterized by flexibility and organizational talent. You enjoy working with young people from all over the world, in a team, with internal interfaces, as well as with international partner institutions.
Very good German skills as well as very good written and spoken English skills at least at C1 level (or equivalent) are mandatory for this position. Several years of professional experience in a comparable function – ideally in the education or higher education sector – is an advantage.
The ZHAW Zurich University of Applied Sciences, with over 14,000 students and over 11,000 continuing education participants as well as around 3,700 employees, is one of the largest multi-disciplinary universities of applied sciences in Switzerland.
The School of Engineering (SoE), as one of the leading technical universities in Switzerland, focuses on future-relevant topics. 14 institutes and centers guarantee high-quality education, research, and development with a focus on energy, mobility, information, and health.
The International Office (IO) plays a central role in the organization and administration of international student and staff mobility.
ZHAW is committed to gender-mixed and diverse teams to promote equality, diversity, and innovation. To increase the proportion of women in leadership positions, applications from women are particularly welcome.
We offer university-appropriate working and employment conditions and actively promote the personnel development of our employees and managers. A detailed description of the benefits can be found on the "Working at ZHAW" website. Here are the main points:
Yeliz Sevinc
Recruiting Manager
