Administrative Assistants - on Call

Administrative assistants - on call

Founded in 1924, the International School of Geneva (Ecolint) welcomes 4,500 students aged 3 to 18 years representing more than 130 nationalities. Our 1,250 staff members from around the world are spread across our three campuses (La Grande Boissière and the Nations Campus in Geneva, La Châtaigneraie in the canton of Vaud).

Within our 7 schools, our students benefit from international education and very high quality bilingual support.

To fulfill our mission of "Educating students to be citizens of the world with the courage and ability to create together a just and joyful tomorrow," every staff member can rely on our hundred years of experience, our constant willingness to innovate, as well as our strong humanitarian values. Thanks to our Ecolint Institute, we are committed to offering excellent training opportunities to our staff.

Foundation

ADMINISTRATIVE ASSISTANTS - ON CALL

Possible deployment on one of the three campuses for each assignment (duration of assignments may vary from a few hours to a few weeks/months).

Job Objective

Join a team within the administrative secretariat of primary or secondary schools, under the responsibility of the school secretariat manager, campus manager, or Foundation services.

Responsibilities

Ensure the smooth running of the secretariat through administrative tasks:

• Student admission and exit procedures
• Support for student admission files
• School correspondence (letters, certificates, emails, etc.)
• Organization of parent-teacher meetings
• Ordering materials for the department and tracking orders
• Other administrative tasks, including translations, creating spreadsheets and presentations
• And any other task delegated by the secretariat

Guidance and support for children:

• Availability and willingness to support children in need with a caring personality
• Participate in student admissions (creating and updating school files)
• Create and maintain electronic files for all new students, adding report cards and other supplementary documents

Create enrollment certificates and attestations

Ensure the updating and proper functioning of technologies:

• Updating various mailing lists
• Creating and updating manuals

Support communication management and relationship development:

• Contribute to the organization of school events: parent-teacher meetings, diploma ceremonies, pedagogical days, etc.

Candidate Requirements

• Training in secretarial work / Technical diploma in the relevant field.
• At least 4 years of professional experience as an administrative assistant.
• Bilingual French/English. Other languages are an asset.
• Attentive personality and enjoys working with young children.
• Ability to work in a team and active listening skills.
• Flexibility and adaptability.
• Proficiency in ICT (Google environment).
• Excellent organizational skills to enhance service performance.
• Ability to work independently, evaluate work, and provide feedback.
• Initiative and ability to solve complex problems.

Applicants are requested to apply online by attaching their CV, three references (including one from their current or most recent employer, who may be contacted if selected for an interview), and a cover letter. Applications should be addressed to the Human Resources Department of the International School of Geneva before October 27, 2025, mentioning reference 100 008.

Note

The International School of Geneva values and encourages diversity within its staff. Therefore, we welcome applications from candidates with varied backgrounds and experiences. The School is strongly committed to protecting and promoting the well-being of children. For any selected application, rigorous conduct and child protection checks appropriate to the position will be carried out. These checks include prior verifications with former employers and authorities.