Executive Assistant (trilingual French, English, German)

Your team

You will provide proactive support to an executive function, efficiently, professionally, and discreetly handling a range of high-level administrative and assistant tasks.

Your role

• Manage a complex calendar and anticipate meeting preparations (logistical organization, preparation and distribution of documentation, room reservations, managing invitations and confirmations, tracking participants, etc.).
• Serve as the primary point of contact with all internal and external stakeholders.
• Organize and optimize business travel, handling trip planning and managing unforeseen events.
• Coordinate activities and follow up on files related to organizations chaired or represented by the executive function.
• Actively participate in the management and steering of cross-functional projects.
• Handle various administrative and support tasks, adapting to the evolving needs of the executive function.

Your profile

• Fluent mastery of French, English, and German, both spoken and written.
• At least 10 years of proven experience as a personal assistant to an executive.
• Proactivity, strong organizational skills, and the ability to anticipate needs.
• Ability to manage pressure and stressful situations with optimism, diplomacy, and calmness.
• Excellent communication skills and a developed sense of service.
• Strong writing skills in all three languages (French, English, German).
• Experience in project management and comfort with analyzing numerical data.
• Perfect command of MS Office computer tools.
• Residence in Switzerland required. 

Discreet by nature, you will be able to work independently and demonstrate great ability to find solutions quickly and accurately. Conscientious and efficient, able to manage multiple tasks and set priorities, you will be available and flexible. Dynamic, you will join a team where you can showcase your expertise in assistance.

Note

Diversity & Inclusion

Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.