Coordinator Finance & Administration (m/f/d) - Entry Position - Munich, Germany
hosco.
Barcelona
Key information
- Publication date:25 November 2025
- Workload:100%
- Contract type:Permanent position
- Place of work:Barcelona
Job summary
Join Ruby, where personality and time matter; we're breaking new ground!
Tasks
- Be a vital part of a dynamic and exciting team.
- Handle administrative tasks and ensure compliance in accounting.
- Manage digital invoicing and support communication efforts.
Skills
- Completed vocational training in hospitality or business.
- Strong organizational skills and reliability in work.
- Proficient in MS Office and digital tools.
Is this helpful?
Hey Sunshine,
you are a pro when it comes to planning and the magic behind the scenes? You think your workplace should be a place with character and soul, where new ideas come to life? Then you are the missing olive in our martini, the missing melody in our music, and the heartbeat of our Rubyverse.
We are a rapidly growing hospitality group with existing hotels and workspaces in the most exciting locations in Europe and many more projects under construction. We are taking new paths with our Lean Luxury philosophy, creating a contemporary and affordable form of luxury. Our stylish corporate office in Munich bundles all construction and design, administrative, and marketing functions as well as many front office activities outsourced from the hotel.
The central Finance & Controlling department of the group takes care, among other things, of the group's accounting as well as invoicing and payment processing and monthly and annual financial statements.
Join us and make it your own story
With us, you are guaranteed not to be bored, because you:
* Are an important part of an exciting and versatile team
* Independently implement administrative tasks and ensure that accounting processes are followed
* Manage our digital invoice receipt and dispatch online
* Process payments and transactions in our cloud systems
* Support us in administrative communication with internal departments and external service providers and help prepare our reports for monthly and annual financial statements
* Check that invoices and receipts are correctly issued and fit accounting-wise
* Independently review and process our digital travel expense reports
We have been waiting for you because you:
* Have successfully completed vocational training in hospitality or a commercial field
* Ideally have gained initial practical experience in a similar position
* Are well-structured, reliable, and enjoy working independently
* Are an organizational talent and enjoy teamwork
* Enjoy proactive communication with others and are characterized by your helpful nature
* Are confident in using common MS Office programs and are comfortable with digital work
* Have already had some exposure to relevant professional standards (USALI, HGB, VAT), but this is a nice to have ;)
* Can use both German and English in daily work
What's in for you? This is how we groove:
Ruby, Ruby, Ruby
* Your style, your laughter, your ideas - Bring your personality to work. Maybe with a new tattoo, piercing, or a new hair color?
* We prefer to connect informally - may we introduce: Michael, founder of Ruby
* Better together - at work, at team events, or simply because it's Monday 😉
'Cause I'm having a good time
* Even work is better at the beach - with your workation at Ruby
* No more excuses - we support your sports program
* LEGEN...wait for it...DARY Staff Rates - for you and your travel buddy
Money, Money, Money
* Sharing is caring - with our opening bonus, your account grows with Ruby
* No matter how you get to work - a mobility allowance is on top
* Take it to the next level - secure extra cash through talent scouting and semi-annual special payments
Ain't no mountain high enough
* Level up your game - with training, coaching, and mentoring you have the chance to grow as much as Ruby grows
* Innovation is part of our DNA - Lean Luxury, paperless, cashless, … you name it
Where have you been so long?
Daily business? Not with us. Whether you have an eye for detail or want to take new paths with your creative and innovative nature, whether you are tech-savvy or numbers are your passion - at Ruby you will surely soon find your place. We are constantly looking for extraordinary characters and passionate team players.
Instead of perfect resumes, we value great personalities who help us shape hotels and workspaces with heart and soul. Whatever your passion is: Come to us and write your own story with Ruby.
Diversity, Equity & Inclusion
We believe that...
...you can love whoever you want
...you should decide whether and with which pronouns you want to be addressed
...you can be proud of your origin and culture
...you don't have to justify your religion or worldview
...you are good just the way you are and make our team and Ruby's diversity unique
We cannot tolerate: -isms
Racism, sexism, heterosexism, antisemitism, and all other such -isms are not tolerated with us.
If you want to know what to expect, listen to the story of Patrizia from our development team in Munich. You can find more Ruby stories here:
www.ruby-hotels.com/stories
Get to know our People & Culture Team
Any questions about our pitch? Then contact us at jobs@ruby-hotels.com or +49 89 125 095 220.
Your Ruby Recruitment Team
