Receptionist and Office Manager (80% on-site)

About us

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

What you'll do

We are seeking a dynamic individual to fill the role of Office Manager with Receptionist duties for our Viasat Lausanne office. The ideal candidate will enjoy working in an international collaborative and R&D environment and with the ability to multitask variety of responsibilities.

The day-to-day

Your tasks will vary and include a broad range of responsibilities from administrative duties, assisting for travel, with onsite interviews or events for the office as well as general office maintenance and conference room assistance.

 

Act as receptionist for the office, greeting onsite guests, vendors,mail and logistic delivery Assist HR/ Recruitment with onsite interview and onboarding process along with HR admin support on permits and insurance renewals, security badge accessManage day to day administrative duties including inventory of office supplies, placing orders with vendors and general maintenance issues.Liaise with facility and the IT support teams to ensure that all video conferencing rooms and computer applications run efficiently.Provide guidance around policies to all team members.Manage catering and office wide eventsCoordinate internal training and activities
What you'll need

5+ years of office coordination and administrative supportFluency in French and working proficient of English. Experience with in MS Office (Word, Outlook, Excel, & PowerPoint) and good marketing communications skillsExcellent organizational and interpersonal and multitasking skills with a flexible positive outgoing attitudeAbility to work independently and as part of a team.Strong service orientation and proactive problem-solving skills and an ability  accommodate last-minutes requestsAble to work %70-80 (mornings) and be flexible. Please submit your CV in English
What will help you on the job

Ability to give short notice due to the vitality of the position.Flexiblity in supporting occaisional special events Other languages a plusMarketing and communication knowledge80% onsite, possibility of flexing up to 100%.

 

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EEO statement

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. If you would like to request an accommodation on the basis of disability for completing this on-line application, please click here.