Campus des Nations

Secondary School

Seeks for 28th August 2024

Founded in 1924, the International School of Geneva (Ecolint) is one of the oldest and largest international schools in the world. Our school is a not-for-profit foundation whose mission is to provide the local and international communities with a high-quality international education. Each student is welcomed to the school with a respect for their personal and cultural identity and is offered an education that allows them to develop their abilities to their highest potential.

Campus des Nations is the most recent campus in the International School of Geneva Foundation. Located in the heart of Geneva's international quarter, this campus has quickly established itself as an educationally pioneering school committed to putting student learning at the centre of all its activities. Campus des Nations is proud to be an International Baccalaureate World School. Our programmes are based on the IB's "˜Learner Profile', a set of ideals that inspire, motivate and focus the work of the school and help students to become more thoughtful, moral, cultured and caring. Fostering these qualities is at the heart of all we do. Campus des Nations is the smallest of the three campuses of the International School of Geneva. It opened in September 2005 and now has over 500 students in the secondary school representing more than 90 nationalities.

To complete our team we are looking for an :

Administrative Assistant - University & Career Counselling Office - Part time position (50%)

We are seeking to appoint from 28 August 2024 an Administrative Assistant for the University & Career Counselling office who will become part of our successful Secondary School. We are looking for someone who will work effectively with the University & Careers Counsellor and form an integral part of the University and Career Counselling Office. While the Counsellor is student and family-focussed, helping them with their post-school pathways and applications, the Office Coordinator oversees the smooth running of the office, ensuring all relevant platforms, databases, and necessary documents are maintained.

Responsibilities:

• Management of multiple university platforms - Ensuring each student file is up to date and correct in terms of tracking applications, as well as containing all necessary supporting documents, etc. Uploading supporting documents onto application platforms or emailing them directly to universities, as applicable.
• Filter and manage emails and phone calls directed to the counselling office.
• Document creation and management (transcripts, predicted grades, recommendations, diploma statements, marketing materials for university visits, etc).
• Overseeing data tracking for the department and producing reports as needed.
• Management of public-facing information: Google Site, University Visits schedule, Newsletters, etc.
• Assisting students with document queries.
• Coordinate university visits, fairs and workshops.
• Assist in the day to day running of the office, as tasks arise including e.g supervising entrance exams and / or university interviews, conducting necessary research, etc.
• Supporting the University Counsellors with their tasks and department projects.

Candidate Requirements:

• Experience with the accurate management of data and systems.
• Google Educator Level I Certification.
• Strong ICT skills.
• Proven ability to complete tasks to a very high level of quality and accuracy, while meeting hard deadlines and ensuring complete confidentiality and discretion.
• Able to work independently (and to seek out help when needed), review work and provide, as well as receive, constructive feedback.
• Able to take initiative around learning new skills and problem solving, and act proactively.
• Fluent in English with an excellent working knowledge of French.
• Energy, patience, a sense of humour and the ability to remain calm in stressful situations.
• Excellent verbal and written communication skills.
• Ability to work collaboratively with the University Counsellors.

Candidates are required to apply online by sending their CV and a covering letter addressed to Mr Jamie Williams, Secondary School Principal, International School of Geneva, Campus des Nations, by 16.05.2024 mentioning the reference number 410 287.

The International School of Geneva welcomes applications from candidates with diverse backgrounds and experiences. The School is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers.