Team Assistant and Office Manager (60 to 80%)

InPact Switzerland SA

Geneva
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We are a trusted advisor to a community of large and international asset owners, focused on private markets. We are looking to expand our team with a dynamic Team Assistant who will also be the Office Manager.

 

Team Assistant and Office Manager (60 to 80%)

What you will do

The position covers secretarial and administrative duties as well as assistance to Partners in the day-to-day operations as detailed below.

In addition, upon request, the person will be involved in various projects for the company, such as but not limited to marketing & communication and event organization.

 

Main duties and responsibilities

  • Perform regular administrative and secretarial support to the senior team members, such as correspondence, emails and memos of meetings and projects, maintaining of information files and processing of paperwork, keeping physical and electronic records.
  • Keep the office and all its rooms in a good order and ensure the management of the stationary/supplies.
  • Assist Partners and team members in managing agendas and priorities. Organise and coordinate when needed meetings, calls/conference calls/video calls with internal and externals parties.
  • Organise and coordinate travel arrangements (flights, trains, taxi and hotels booking)
  • Manage relationship and follow up on tasks with external providers and partners such as accountant, IT team, office suppliers, landlord, etc.
  • Manage relationship and communication with clients, prospects and guests representing the company, in person, in writing or by telephone, as well as welcoming clients and guests in the office for meetings.
  • Organise, lead and coordinate with all the parties the organisation of corporate events with clients (normally 2 to 3 per year / abroad or locally).
  • Provide support in managing the communication and marketing activities: maintain company’s website and develop marketing ideas for the company.
  • Assist with typing and formatting of presentations, reports, manuals, newsletters, website content and other publications.
  • Prepare and manage cost and expense reports.
  • Assist on completing strategic and other projects for the company, when and if required.

 

Skills and qualifications needed

We will give preference to someone with a diploma in Hospitality, such as EHL or equivalent.

Excellent organisational skills, a sense of rigour and attention to detail

Excellent communication and customer service skills and keen sense of empathy

Proactivity and ability to work independently and quickly

Fluent in English and French

Fully at ease with the Office tools (Word, Excel, Powerpoint)

Experience in data reporting and analysis is a strong asset

Valid work permit

Geographical situation - Geneva, CH

Availability: As of 1 September 2022

 

Contact

  • InPact Switzerland SA

No recruitment agencies please

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