Administrative Assistant for the Plexus-Santé Site in Bussigny

About the job

Administration

Administrative Assistant for the Plexus-Santé site in Bussigny

We are looking for an administrative assistant at a 40% rate (permanent contract) for the Plexus-Santé site in Bussigny. The start date is scheduled for 1 July 2026, or as agreed.

A minimum presence of 4 half-days per week is desired.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals and one of the best in the world. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading and European-scale role in medical care, medical research, and training.

The Hospital Logistics Department (LOH) is tasked with ensuring that care, teaching, and research units can fully focus on their core business by providing and developing efficient logistical operational services (disinfection and maintenance, patient transfers, sterilisation, catering, goods transport, stock management, etc.).

The joint Vaud-Geneva logistics platform, PLEXUS-Santé (PLX), is located in Bussigny. It brings together the central stores activities of CHUV and HUG on the Bussigny logistics site. Its primary mission is to efficiently supply high-turnover medical and non-medical consumables to the two hospitals. It also provides expertise to the hospital distribution chain (computerisation, automation).

Mission

• You perform general secretarial tasks and handle the physical and telephone reception of the site
• You manage time management (planning, adjustment, closing of schedules) and dissemination of holiday balances and overtime hours
• You ensure absence management (collection and sending of medical certificates, declaration of long-term absences)
• You support recruitment processes (calling candidates, preparing files)
• You manage internal and external mail and orders of consumables
• You prepare all administrative files and manage site documents (sorting, scanning, archiving)
• You provide administrative support to supplier relations and the accounting unit.

Profile

• You hold a commercial employee CFC or an equivalent qualification
• You have 5 years of professional experience in a secretarial role
• You have 1 year of professional experience in communication management, an asset
• You master the French language orally and in writing (native speaker or C2 level)
• You are proficient with common office tools (Excel, Word, etc.)
• You are willing to work irregular hours
• You have a strong sense of reception and proven telephone ease.

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Mr Guillaume Solarek, Plexus-Santé manager, at 079 556 08 95

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the advertisement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.