Division Assistant (m/f) - 60% (possible days: Monday, Tuesday and Thursday or Monday, Tuesday and Wednesday)<br/>from November 1, 2025 or by agreement
Eidgenössisches Institut für Geistiges Eigentum
Bern
Key information
- Publication date:27 August 2025
- Workload:60%
- Contract type:Permanent position
- Place of work:Bern
Job summary
L'Institut Fédéral de la Propriété Intellectuelle (IPI) promotes innovation.
Tasks
- Assist in administrative tasks for the division's secretariat.
- Manage correspondence and organize meetings effectively.
- Support with logistics and document management regularly.
Skills
- Commercial training with several years of experience required.
- Fluency in French, German, and English essential.
- Proficient in MS Office and digital tools needed.
Is this helpful?
The Federal Institute of Intellectual Property (IPI) is the Confederation's center of expertise for patents, trademarks, geographical indications, designs, and copyright. We help innovators and creators turn their ideas into value and thus contribute to the promotion of innovation, competitiveness, cultural diversity, and social progress. Under the name ip-search, the IPI also offers worldwide patent searches.
You will find additional information about the IPI's tasks and our attractive employment conditions at www.ipi.ch .
The Legal & International Affairs Division is fully dedicated to the development of intellectual property law, both nationally and internationally. As an indispensable member of the division secretariat, you are the first point of contact and support our specialists in all administrative and organizational tasks.
Division Assistant (m/f)
What awaits you with us
What awaits you with us
- You review, categorize, and prioritize received mandates
- Whether by email, mail, or phone, you communicate fluently in German, French, and English
- You manage correspondence, including proofreading and correcting texts
- You draft, record, and monitor political files, ensuring they are efficiently assigned to competent contacts
- You organize travel, meetings, video conferences, and international receptions
- You are responsible for managing premises and logistics within the division
- You assist our director and her deputy in their administrative tasks
- You flexibly replace your secretariat colleagues as needed
What makes your success
What makes your success
- Completed commercial training and several years of experience, ideally in secretarial or administrative fields
- French is your mother tongue and you have very good command of German and English, both written and spoken
- You master digital tools and use the MS Office suite with ease
- You work independently, structured, precisely, and solution-oriented
- You enjoy helping others, show initiative, and contribute to discussions
- You like working in a team, are flexible, and can handle pressure
Your contact person
Ms. Carmen Brantschen
HR Partner
Phone +41 31 377 70 07
Email jobs@ipi.ch
Who are we?
The Federal Institute of Intellectual Property (IPI) is the Confederation's center of expertise for patents, trademarks, geographical indications, designs, and copyright. We help innovators and creators turn their ideas into value and thus contribute to the promotion of innovation, competitiveness, cultural diversity, and social progress. Under the name ip-search, the IPI also offers worldwide patent searches.
You will find additional information about the IPI's tasks and our attractive employment conditions at www.ipi.ch .
