Deputy Secretary to the Head of Care - 100%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to view our 2025 retrospective by clicking  here .

With nearly 1,400 employees, the  Department of Rehabilitation and Geriatrics  is a medical center focused on the elderly and is composed of 6 services spread over 5 sites: Trois-Chêne, Loëx, Bellerive, Beau-Séjour, and Joli-Mont. It manages acute situations, notably through the emergency services of the Trois-Chêne hospital, age-related specific problems, medical rehabilitation, and palliative care. 

Job Description

Thanks to your interpersonal skills and proactivity, you actively contribute to the smooth running of the secretariat. You independently manage schedules, handle telephone calls, correspondence, and the mailboxes of the deputy head of care.

You prepare and organize meetings, ensure follow-up, and write minutes of conferences, sessions, and working groups.

Comfortable with Microsoft 365 tools, you propose and implement management solutions adapted to the teams' needs while ensuring their follow-up.

You ensure the updating of the service dashboards, monitor staff activities, and facilitate the smooth flow of information, both upward and downward.

You also participate in the management and planning of training sessions, notably by tracking registrations and sending invitations.

Finally, your sense of service and versatility allow you to adapt to the institution's needs and effectively intervene within different departments.

Qualifications

You hold a Federal VET Diploma (CFC) as a commercial employee or a diploma from a higher commercial school. An ECDL certification, Advanced level for Word and Standard for Excel, is required.

You have several years of successful experience in a similar role.

You have excellent command of French, both spoken and written, and possess excellent writing skills.

You have a very good command of Microsoft 365 tools as well as HUG applications; knowledge of the Vision RH software is an asset. You are also comfortable with collaborative tools such as Teams, SharePoint, and OneDrive.

Autonomous and proactive, you are recognized for your flexibility, organizational skills, and ability to manage priorities.

You handle unforeseen events efficiently and manage stressful situations calmly.

Finally, you demonstrate a strong sense of confidentiality.

Additional Information

• Start date: 01.05.2026
• Number of positions: 1
• Activity rate: 100%
• Job class: 11
• Contract: 6-month fixed-term contract
• Application deadline: 30.04.2026
• Contact for information: Ms. Christine Violet, deputy head of care, phone 0799 553 62 48

Your application file must include a motivation letter, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men. 

Wishing to engage in the fight against unemployment, the HUG encourages applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.