Optional Courses and OUT Mobility Manager at 80%

Introduction

A leading international teaching and research institution, UNIL has nearly 5,000 staff members and 17,000 students, distributed between the Dorigny campus and the CHUV and Epalinges sites. As an employer, it promotes excellence, recognition of individuals, and responsibility.

unil.ch/travailler

Presentation

The School of Medicine (EM), attached to the Faculty of Biology and Medicine (FBM) of the University of Lausanne (UNIL), provides scientific and clinical training to nearly 2,000 students. The teaching office (BE), one of the four units of the EM, serves as the main interface with students regarding the organisational and administrative arrangements of the medical curriculum, and manages the administration of teaching from the 1st year Bachelor to the 3rd year Master.

To complete the team following the departure of a colleague, the head of the teaching office is looking for a:

Optional Courses and OUT Mobility Manager at 80%

Position Information

Start date: 1 October 2026 or to be agreed

Contract duration: Permanent contract

Work rate: 80%

Workplace: UNIL-CHUV Hospital Campus (Rue César-Roux 19), 1005 Lausanne

Your Activities

This position is aimed at a person who enjoys teamwork and wishes to work in a dynamic environment, to ensure in particular the management of:

• OUT Mobility:
Management and organisation of students’ international OUT mobility, including coordination with partner universities and the International Relations Service, monitoring of files and ECTS credits, updating framework documents and the website, as well as contributing to the improvement of dedicated processes and tools.
• Optional Courses:
Administrative management of optional courses and research design workshops: allocation of students, coordination with academic leaders, teachers and partners, publication of programmes, room booking, validation of attendance and ECTS credits, as well as updating dedicated documents and web pages.
The post holder contributes to the smooth running of the teaching office, actively participates in the continuous improvement of processes, and provides quality support to students, teachers and internal and external partners.

Your Profile

• Commercial employee CFC or equivalent qualification
• Minimum 5 years professional experience
• Organisational and planning skills, rigour, precision, respect for deadlines, standards and procedures
• Very good team spirit and mutual support, availability, flexibility
• Excellent interpersonal skills
• Good knowledge of common IT tools
• Mastery of French (spoken and written) with excellent writing skills
• Knowledge of secretarial work in an academic environment would be a plus

Your Benefits

A pleasant working environment in a multicultural and diverse academic setting.
Opportunities for continuing education, a multitude of activities and other benefits to discover.

More information at unil.ch/travailler

For Further Information

From 10 August 2026:
Mr
Gérald Steiner
Head of the Teaching Office
+41 (0)21 692 50 86

Your Application

Application deadline: 23.08.2026

Please send us your complete application in Word or PDF format.
Only applications submitted via this site will be considered.

Thank you for your understanding.

Job Description

Click here to view the job description

Remarks

Levels 1 to 12:

UNIL is committed to:
• Equality, diversity and inclusion within its community;
• Ensuring an open, respectful environment conducive to personal development;
• Offering working conditions favourable to balancing different spheres of life.

unil.ch/egalite
unil.ch/familles

Levels 13 and above:

UNIL is committed to:
• Equality, diversity and inclusion within its community;
• Ensuring an open, respectful environment conducive to personal development;
• Offering working conditions favourable to balancing different spheres of life.

To increase the number of women in management positions, female applications are particularly encouraged.

unil.ch/egalite
unil.ch/familles