Head of Secretariat / Administration of the Student Body (m/f/d)

About the job

We offer

• A long-term perspective in a lively university environment.
• A modern workplace right in the middle of the campus.
• Flexible working hours within the framework of operational possibilities.
• Catering options in the university cafeteria.
• Parking space in the underground garage for a fee (subject to availability).
• Free company training offered by the HSGacademy.
• Free participation in the university sports program.
• And much more.

The Student Body of the University of St.Gallen (SHSG) is a sub-entity of the university and takes on the task of representing student interests. Year after year, students volunteer to enable the various services of the SHSG. The SHSG consists of three bodies (Legislative, Executive, Judiciary). The Executive is formed by the SHSG board, consisting of six people. The board is newly elected every year. Accordingly, the contacts and direct supervisors (President) for this position also change annually.
For questions about the position:
Gabi Gerig, Head of Secretariat/Administration of the Student Body, 071 224 25 10

• You are the central contact person internally and externally and ensure the smooth daily operations of the student body.
• You manage the secretariat, especially 3 mail accounts, place orders, organize trips and internal events.
• You coordinate the SHSG services, especially the loan materials and the table stand allocation for clubs as well as key management.
• You are the first contact person for the university departments IT, HR, and Real Estate.
• You manage access to the SHSG house via card for all annually changing SHSG team members.
• You manage all SHSG email addresses, i.e., you grant or remove access.
• You support the board in administrative tasks.

• You have completed commercial basic training and have been working in your trained profession for several years.
• You are a reliable, open, and dynamic personality who enjoys working in a team of voluntarily engaged students.
• You work proactively, responsibly, and with great joy and are resilient, humorous, and calm.
• You like to support a young team with many ideas and are still used to working very independently and goal-oriented.
• You have very good knowledge of common MS Office applications, speak flawless German, and can converse well in English.

"A place that creates knowledge" - As one of the leading business universities in Europe, the University of St.Gallen (HSG) is committed to educating over 10,000 students and offers an attractive and innovative environment in research, teaching, continuing education, and administration to around 3,500 employees as one of the largest employers in the region."