Unit Secretary for the Autism Spectrum Disorder Service (ASD)

About the job

Administration

Unit Secretary for the Autism Spectrum Disorder Service (ASD)

The Autism Spectrum Disorder Service (ASD) at CHUV is seeking a unit secretary for the head nurse of the service, at a 40% workload for its Cery - Prilly site. The contract is permanent and the starting date is scheduled for 1 October 2026 or to be agreed.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. In collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, it plays a leading role in care, research and education.

The Autism Spectrum and Related Disorders Service (ASD) coordinates and brings together all the structures attached to it in the canton of Vaud, structures involved in supporting people with ASD throughout their life course.

Mission

• You provide comprehensive administrative support in the recruitment process
• You ensure the follow-up of HR forms related to employees (changes in workload, transfers, promotions, ...)
• You plan and organise meetings, including note-taking and drafting minutes
• You guarantee the follow-up of the day-to-day management of the secretariat and keep various dashboards up to date
• You check and ensure the follow-up of invoices
• You provide administrative support to managers and contribute to the smooth running of the secretariat.

Profile

• You hold a commercial employee CFC, ideally complemented by an HR assistant certificate (an asset)
• You have at least 5 years of experience in an autonomous secretariat
• You have perfect command of French, both spoken and written (a foreign language is an asset)
• You have excellent mastery of common IT tools
• You demonstrate excellent organisational skills, proactivity, flexibility and know how to manage priorities
• You are recognised for your discretion, versatility and ability to work both in a team and independently
• You ideally know the functioning of the Vaud state structures and the parapublic bodies related to the psychiatric field.

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the framework of the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Hotel-quality staff restaurants in each hospital building with preferential rates

Contact and application submission

Contact for information about the position: Mrs Chantal Glur, head of secretaries of the Psychiatry Department, tel.: 021 314 32 17

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you are unable to apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

As part of the recruitment process for this position, if hired, it will be necessary to provide us with an original criminal record extract. You will also be asked to present your original diplomas as well as an identity document.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.