Unit Secretary at 60%

Introduction

A leading international teaching and research institution, UNIL has nearly 5,000 staff members and 17,000 students, distributed between the Dorigny campus and the CHUV and Epalinges sites. As an employer, it promotes excellence, recognition of individuals, and responsibility.

unil.ch/travailler

Presentation

The incumbent having exercised their right to retirement, the Faculty of Social and Political Sciences is seeking for its Institute of Political Studies (IEP) a:

UNIT SECRETARY AT 60%

Job-related information

Start date: 01.09.2026 or to be agreed

Contract duration: Indefinite

Activity rate: 60%

Workplace: Géopolis Building - UNIL-Mouline - Lausanne

Your profile

Holder of a commercial employee CFC (or an equivalent qualification), with approximately 5 years of professional experience in a dynamic environment, preferably in academia, your strengths are:

• an excellent sense of service and easy contact with people from different backgrounds;
• good priority management, a structured mind, precision and agility in performing very diverse and often simultaneous tasks;
• versatility: you are comfortable with both numbers and letters, and enjoy working both independently and as part of a team;
• dynamism and intellectual curiosity: you are eager to acquire new skills and constantly keep yourself informed of procedures and innovations related to work tools;
• proficiency in IT tools (Word Suite, SAP, Jahia, FMPro, DépôtDoc, DocSeries);
• kindness and willingness to invest yourself with colleagues;
• written and spoken English required. Another language is an asset.

Your activities

You will be part of a team of 4 people providing administrative support to our Institute. You will be the point of contact for all administrative functioning questions of the Institute, the Faculty, and the University.

You will also handle the administrative aspect of the four Research Units (UR) assigned to you (CRHIM, CWP, OVPR, OBELIS).

Your commitment will lead you to take charge of varied administrative activities related to:

• The general secretariat: reception of the secretariat and follow-up of administrative matters inherent to the smooth running of the institute: distributing mail, welcoming and informing collaborators, organising the paper and electronic filing of various documents (GED, Sharepoint), updating notice boards, participating in meetings, taking minutes, formatting documents, etc...
• Communication: updating websites, publishing news for the concerned URs, participating in the organisation of scientific events, organising stays, booking hotels, etc...
• Finance: preparing, controlling or verifying expense reports, invoices, reimbursements, allocations, preparing financial projections for the funds of the URs you manage and following up with project managers, verifying accounts and payments of ongoing invoices.
• Teaching: verifying registrations, updating teaching assistant databases (SylviaAcad, Unisciences), collecting exam topics, preparing, merging and printing them for timely transmission to the Dean's Office. Preparing or updating supervision allocation tables, various tasks related to exam management, etc...
• Institute management: managing the supply room, photocopiers, small electronic equipment on loan, access to premises, signage. Keeping the equipment inventory up to date. Managing the institute cafeteria and conference room bookings.

Your benefits

A pleasant working environment in a multicultural and diverse academic setting.
Opportunities for continuing education, a multitude of activities and other benefits to discover.

More information at unil.ch/travailler

For further information

Madam

Martine Kläy

Administrator

tel: 0041 21 692 31 40

Your application file

Application deadline: 25.05.2026

We invite you to send us your complete application file in Word or PDF format.
Only applications submitted via this site will be considered.

Thank you for your understanding.

Applicants selected by the selection committee for an interview will be contacted directly by us to arrange an appointment on Thursday 4 June 2026.

Job description

Click here to view the job description.

Remarks

UNIL is committed to:
•    Equality, diversity and inclusion within its community;
•    Ensuring an open, respectful environment conducive to personal development;
•    Offering working conditions favourable to balancing different spheres of life.

unil.ch/egalite
unil.ch/familles