file manager

About the job

Administration

File manager for the CIT-S

The Directorate of Construction, Engineering, Technical and Safety of the CHUV (CIT-S) is looking for a file manager with a workload between 80% and 100%, under a permanent contract, for a start date scheduled for 1 August 2026.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and the EPFL, the CHUV plays a leading role in the fields of medical care, medical research and education.

The Directorate of Construction, Engineering, Technical and Safety of the CHUV (CIT-S) has as its main activities operation, maintenance, construction, engineering, technical assistance and consulting.

The 3 main missions of CIT-S:

• Construction and modernisation: ensuring the study and realisation of architectural projects, as well as the renovation of technical installations
• Operation: ensuring the maintenance of technical and biomedical equipment, as well as the infrastructures of the CHUV and its affiliates, and guaranteeing the production and distribution of fluids and energies necessary for medical, research, technical and administrative activities
• Protection and safety: ensuring the protection of property and persons.

Mission

• You check administrative and financial documents: invoices, orders, decision files and budget monitoring
• You issue, process and follow up on orders with financial impacts
• You verify compliance with CHUV internal procedures and State directives
• You identify, analyse and report administrative and financial anomalies
• You enter, update and consolidate financial data
• You prepare the data necessary for monitoring dashboards and management indicators
• You apply the procedures in force and manage special cases according to established rules
• You collaborate with various internal contacts (project managers, finance department, management) within a cross-functional team
• You manage administrative requests related to construction projects in an evolving and responsive environment.

Profile

• You hold a Federal VET Diploma as a commercial employee or an equivalent qualification
• You have completed additional training in accounting
• You have very good knowledge of office and professional IT tools (IDB, FileMaker) as well as experience in a structured administrative, financial or institutional environment
• You know the standards, laws and regulations related to the profession
• You demonstrate great reliability in handling data with financial stakes
• You are comfortable with numbers and have a good understanding of accounting
• You work quickly while ensuring a low error rate
• You know how to prioritise effectively in a demanding environment
• You show autonomy, a sense of responsibility, strict respect for procedures and an excellent team spirit.

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A right to a minimum of three days of training per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bicycles)
• Quality staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Mrs Fanny Derré, head of administration, finance and quality, at 021 314 34 09.

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the advertisement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you are unable to apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

The CHUV applies the highest quality requirements in its recruitment processes. Furthermore, keen to promote the diversity of our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.