Executive Assistant to Chief International Officer

About the job

You work 100% in Zug

• You are the central support for the CIO and actively shape her daily work: You proactively manage the calendar, coordinate documents for ExCo signatures, and ensure everything runs smoothly behind the scenes
• You plan and organise International Markets meetings from A to Z: from the invitation to the agenda to the minutes – you keep an overview and the drive to make meetings truly effective
• You organise business trips for the CIO and the team as well as HQ visits from partners and Managing Directors – tailored, well thought out and planned down to the last detail, including programme, locations and coordination with the markets
• You take over the expense management of the CIO and her direct reports, check expense reports for compliance and ensure a clean SAP procurement process
• You are responsible for office management: from office supplies and meeting materials to correspondence and handling marketing materials and giveaways for customers and markets
• You plan and accompany onboarding and offboarding processes for employees – from IT setup to structured introduction to the organisation – ensuring a professional first and last impression
• You maintain and develop the intranet and SharePoint area of the International Markets and act as an IT power user: You support the CIO and the international team with procurement and are the first point of contact for technical questions and problems
• You actively contribute to special projects: You assist with PowerPoint presentations, consolidate information from various sources and take on a leading role in projects if needed – with real scope for creativity

• You have completed a commercial apprenticeship or an equivalent basic education – for example, also in the hospitality sector (e.g. hotel management school). A further qualification as an Executive Assistant or management assistant is a plus but not a must
• You are proficient in the entire Microsoft ecosystem: SharePoint, Copilot, Outlook, Word, Excel and PowerPoint – you use these tools skilfully and efficiently – you know how to really use them, not just operate them
• You communicate fluently in German and English – both written and spoken. Additional languages are welcome and a real plus in an international environment
• You are service-oriented through and through: You find pragmatic solutions, remain calm even in turbulent situations and present yourself professionally both internally and externally – as the business card of the CIO and the International Markets
• You think and plan ahead, act on your own initiative and are willing to acquire technical and professional know-how independently – stagnation is not your thing
• You are structured, systematic and reliable – people know that things you take on are done. And with the necessary care
• You enjoy working with people, are easy-going in your dealings and can represent the company professionally to external guests, partners and markets – with the right mix of commitment and warmth