Operating Theatre Secretary at the Orthopaedic Hospital

About the job

Administration

Operating Theatre Secretary at the Orthopaedic Hospital

The Department of the Locomotor System (DAL) is seeking a secretary at 80% to 100%, on a permanent contract, to join the operating theatre of the Orthopaedic Hospital. The starting date is scheduled for 1 October 2026 or to be agreed.

Context

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

The Department of the Locomotor System (DAL) specialises in the management of osteoarticular, muscular, and peripheral nerve pathologies, whether degenerative or traumatic in origin.

You will join a dynamic team within the operating theatre of the Orthopaedic Hospital, a stimulating environment where you contribute to the smooth running of administrative and logistical activities in support of the medical and nursing teams.

Mission

• You ensure the management of orders for sterile medical devices as well as their administrative follow-up (handling disputes, new requirements, returns of unused equipment)
• You collaborate with various stakeholders to create, modify or delete consigned equipment references
• You ensure the scanning of equipment in the Digistat software
• You manage the operating theatre stocks: creation and updating of items, stock withdrawals, monitoring of expiry dates, and internal and external billing
• You participate in other administrative activities of the operating theatre.

Profile

• You hold a Federal VET Diploma as a commercial employee or an equivalent qualification
• You have at least 3 years’ experience in a similar role
• You possess excellent writing skills and very good typing abilities
• You have knowledge of English and German
• You are proficient with common office tools (Microsoft Office); knowledge of CHUV-specific tools is an asset
• You demonstrate excellent organisational skills, can manage priorities, have good analytical and synthesis abilities, and are recognised for your rigour and adaptability.

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the Canton of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Hotel-quality staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Mrs Claudie Fanton, Head Nurse (ICS), operating sites, 021 314 21 63

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the advertisement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you are unable to apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly on our recruitment platform by them are not accepted and cannot be invoiced. Thank you for your understanding.