Office Administrator

ID Quantique (IDQ) as part of IONQ, is a global leader in quantum-safe communications and quantum detection systems. We provide solutions to protect governments, telecommunication infrastructures, and banking & financial institutions from the “harvest-now, decrypt-later” threat, delivering both terrestrial and space-based quantum-safe networks in live operation globally. Our Quantum Detection Systems push the limits of single-photon detection, powering breakthroughs in quantum communication, sensing, computing, and ultra-sensitive imaging in partnership with top researchers and tech innovators worldwide.

Location: Geneva (Acaias)

Type: 100%

Department: Facilities

Position Overview

The Facilities Office Administrator is responsible for ensuring a smooth and professional front-desk experience while providing operational support across facilities, logistics, and general office management. This role combines receptionist duties with facilities coordination and administrative support to help maintain an efficient and welcoming workplace.

Key Responsibilities

Reception & Front Desk

• Welcome visitors at the reception desk and liaise with our external Call Center.
• Manage incoming and outgoing mail, shipments, and courier services (including notarial legalizations and other external services).
• Handle cash management at the reception desk.

Facilities & Office Management

• Serve as the point of contact for the building regency/owner regarding facility issues.
• Oversee facilities stewardship and ensure a well-maintained work environment.
• Manage conference rooms (bookings, setup, catering such as lunches and drinks).
• Manage company bikes and parking allocations.
• Manage office & hospitality supplies

Administrative & Support Tasks

• Perform non-accounting classifications and administrative filing.
• Support travel arrangements for employees (hotels, trains, cars, flights).
• Coordinate the purchase of birthday gifts and other special-occasion items.
• Assist in organizing company events.
• Agenda Mngt for Executive and Senior Directors when required.

Requirements

• Previous experience in a similar role
• Proficiency with Microsoft Office 365 Suite and Google Workspace
• Fluent English and French
• Excellent communication and interpersonal skills
• Strong customer service mindset and professional demeanor
• Good organizational and time-management abilities
• Ability to manage multiple tasks simultaneously with attention to detail
• Problem-solving skills and proactive attitude
• Ability to work independently and collaboratively with various teams.

Preferred Qualifications

• Experience in fast paced environments, technology driven organization.

What We Offer

• A role at one of the fastest growing and most exciting Quantum companies in the world.
• A competitive compensation scheme, benefits package and equity plan. All designed to reward excellence.
• Flexible work models that let you balance your life, your family, and your career.
• Ongoing training and development to keep your skills sharp and your growth on track.
• A career development plan within the IonQ group’s companies
• A dynamic, close-knit environment where you collaborate with a global team of experts.
• A performance-driven culture built on trust, teamwork, and shared ambition. ID Quantique/ IonQ is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other status protected by law.