Academic Office Manager 80 – 100 %

Academic Office Manager 80 – 100 %

All threads come together with you! You are the first point of contact for the Institute for Diversity and Social Participation for administrative and financial questions. As leadership support, you take on central organizational tasks and connect our institute with the public and committees. If you have a flair for the university context in a lively environment, you are exactly right with us!

Department: Social Work

Start date: April 1, 2026 or by arrangement / Application deadline: January 12, 2026

We are looking for a committed person for our institute who enjoys working at the interface between university administration, scientific activity, and social services. As leadership support, you work closely with the institute management and the three team leaders, lead and shape processes in the administration of the institute such as resource planning and controlling in research and service projects as well as in continuing education. You support employees in the acquisition, implementation, and financial completion of projects and offers. You independently conduct research if necessary for the preparation or follow-up of team and management meetings and monitor project calls related to the institute's topics. You work closely with the department's staff units as well as the ZHAW and, if possible, take a seat on ZHAW committees. You form an important bridge between various stakeholders and the institute, answer and triage inquiries from the professional and scientific environment.

You have a completed university degree, preferably in social work, social or humanities sciences, economics, or administrative sciences. You bring several years of experience in university administration, project and science management, as well as in administrative processes and financial and resource management. Your pronounced organizational skills and experience in coordinating complex projects and processes distinguish you. You work independently, structured, and precisely and enjoy process-oriented tasks. As a central interface between various stakeholders in the department as well as in the professional and scientific community, you convince through communication skills and teamwork. Through your service orientation and solution-oriented working style, you contribute to a positive working atmosphere. You accompany new employees through the university processes and support them competently. In addition to experience and confidence in handling common office and management software, you have very good German skills in spoken and written form, optionally also French and English skills.

The ZHAW Zurich University of Applied Sciences, with over 14,000 students and over 11,000 continuing education participants as well as around 3,700 employees, is one of the largest multi-disciplinary universities of applied sciences in Switzerland.

The Department of Social Work, one of eight departments at ZHAW, is one of the leading educational institutions in social work in Switzerland and offers education and training, research and development, as well as services.

At the Institute for Diversity and Social Participation (IVGT) of ZHAW Social Work, we are committed to enabling social participation for all people, making existing inequalities visible, and professionally addressing them. We work at the interface of research and teaching, practice and politics, and develop innovative solutions for current social challenges – whether in the areas of migration, community development, or social security. Sustainable cooperation and a good, collegial team spirit characterize us. We value communication at eye level, different perspectives are important to us and shape our collaboration.

ZHAW is committed to gender-mixed and diverse teams to promote equality, diversity, and innovation.

We offer university-appropriate working and employment conditions and actively promote the personnel development of our employees and managers. A detailed description of the benefits can be found on the "Working at ZHAW" website. Here are the main points:

Tanja Bucher

Recruiting Manager