Administrative Assistant in the Department of Physics (m/f/d) 30%-60%
ETH Zürich
Zurich
Key information
- Publication date:22 October 2025
- Workload:30 – 60%
- Place of work:Zurich
Job summary
Join the ETH Zürich Physics Department as an Administrative Assistant! This role offers a flexible work environment in a renowned institution.
Tasks
- Support technical operations and ensure smooth administrative processes.
- Organize meetings, workshops, and various events efficiently.
- Assist with HR tasks and manage budgets and expenses.
Skills
- Commercial training or equivalent experience required.
- Proficiency in MS Office and familiarity with SAP is a plus.
- Strong organizational skills and proactive communication abilities.
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Administrative Assistant in the Department of Physics (m/f/d)
30%-60%, Zurich, permanent
The Department of Physics pursues a diverse research agenda and a broad teaching program. These cover all areas of physics, from the fundamental principles of nature to innovative technologies for society. A large part of the approximately 1,500 bachelor, master, and PhD students, postdocs and professors, apprentices as well as scientific and service staff are involved in experimental research in one way or another.
The Technical Services , including the associated vocational training , have the optimal support of the department's research and teaching tasks as their top priority. For the administrative support of these two areas, we are looking for a motivated reinforcement starting November 1, 2025, or by arrangement.
Job description
As an administrative assistant, you support the Head of Technical Services as well as the individual operations managers. You ensure that all processes run smoothly. Your versatile range of tasks includes:
- You are the first point of contact for all administrative concerns of the technical services and ensure their smooth administrative support
- You organize meetings, workshops, and other events
- You actively support the operations in personnel administration (HR workflows, certificates, changes, and billing)
- You process the annual budget, prepare forecasts, and are responsible for booking expenses and supplier invoices
- You manage the content of the websites of the technical services and vocational training at D-PHYS
- You plan and carry out annual internal events such as Christmas parties and barbecues
- In case of absence, you take over the representation for the department administration and are also represented in return
Profile
You are a well-organized and reliable person with a high degree of personal responsibility. Ideally, you bring the following qualifications:
- A completed commercial education (KV, EFZ) or a comparable qualification
- Several years of professional experience in a comparable administrative function
- Confident and routine handling of common MS Office applications as well as enjoyment in working with new tools. SAP knowledge is an advantage.
- Fluent German skills (spoken and written) and good English skills in speaking and writing
- An independent, structured, proactive, and reliable working style, high quality awareness, as well as pronounced organizational talent
- Friendly and open-minded with a high degree of discretion and sense of responsibility
- Enjoyment in collaboration and communication across various ETH areas
Workplace
Workplace
We offer
- Flexible design of working days in consultation with the supervisor
- Diverse internal training opportunities through courses or the Lifelong Learning Hub , as well as support for external training
- A great working environment on the Hönggerberg campus with various additional offers such as discounts , e.g. public transport subscriptions and car sharing, a wide range of sports offered by the ASVZ , childcare as well as attractive pension benefits
- A flexible annual working time model
- A friendly, committed, and helpful D-PHYS team
- Your profession with impact: Become part of ETH Zurich, which not only supports your professional development but also actively contributes to positive changes in society
Diversity and sustainability are important to us
Curious? So are we.
We look forward to receiving your online application with the following documents:
- Resume
- Certificates
Please apply exclusively via the online application portal. Applications by e-mail or postal mail will not be considered.
Further information can be found on our website . For inquiries, Nicole Kalas, nkalas@phys.ethz.ch (no application documents), is happy to assist you.
We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.
The ETH Zurich terms and conditions for personnel placement services apply to personnel placement.
