Facility Assistant

Schellenberg Wittmer SA is a leading Swiss law firm with over 160 lawyers and legal experts. Our Geneva office is currently seeking a:

Facility Assistant (Full-time, 8:00 a.m. to 6:00 p.m.)

The position is available immediately or by agreement.

Responsible for ensuring the smooth running of facilities and logistics services, and under the supervision of our Facility Manager, you will play a key role in maintaining a pleasant and highly functional working environment for our 130+ employees based in Geneva and the quality of service offered to our clients.

Your Responsibilities:

• Sort and distribute all incoming mail.
• Manage the office supplies store: control and organize stock, order supplies, and receive deliveries while ensuring the budgets allocated to you are respected and optimized (this includes office supplies as well as other consumables).
• Participate in the maintenance of the building and its equipment by performing minor repairs and maintenance operations, or coordinating work by external contractors.
• Ensure the quality of services provided by the company responsible for maintaining the premises and organizing specific work.
• Act as one of the main contacts for the property management company and coordinate interventions.
• Work with your manager to ensure the security of the building and access control.
• Work with your manager and the HR department to ensure compliance with health and safety regulations for employees in the workplace.
• Assist in organizing internal events (setting up meeting rooms, special supplies, reception, etc.).
• Prepare offices for new employees and manage office relocations.
• Manage archiving operations (transporting physical files to designated locations, creating annual destruction lists) and ensure the optimization and security of archive spaces.
• Participate in projects related to building security, logistics, and the implementation of internal services for our employees.
• Perform any other tasks related to general services not mentioned above.

Your Profile:

• A diploma in business administration (CFC or equivalent).
• Initial successful experience in general services and/or high-end concierge services.
• Good knowledge of Microsoft Office: Word, Excel, and Outlook in particular.
• Comfortable with numbers (budget tracking, price negotiation, monitoring, etc.).
• Native French speaker (or at least C1 level) with a good level of spoken and written English (at least B2).
• Handy, self-taught, and familiar with various building techniques.

On a Personal Level:

• You have a strong sense of service and availability.
• You are organized, precise, and committed to delivering high-quality work.
• You know how to identify and manage priorities and work independently.
• You enjoy teamwork and collaborate easily.

We look forward to receiving your complete application (CV, cover letter, work certificates, and/or letters of recommendation) no later than November 15, 2025, addressed to Mr. Karim El Zenaty, HR Specialist, via email: E-Mail schreiben.

Only complete applications that match the required profile described above will be considered.