Executive Assistant & Shop Supply Coordinator (m/f/d)

About the job

Administration Services

Executive Assistant & Shop Supply Coordinator (m/f/d)

R-164446 |Zurich, Switzerland

Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

How you will contribute

Independently:

• Schedule appointments and oversee the calendar to manage competing priorities across C-suite executives and the Leadership Team
• Coordinate group meetings, onsite and offsite events (including NWE LT Offsite meetings, market visits, CEO market visits and T2T customer meetings), travel reservations, receiving visitors, and claiming expenses
• Be the first point of contact for all calls and emails relating to the office, responding to queries and requests in a timely and professional manner
• Work collaboratively with cross-functional Administrative Assistants to align calendars for the Leadership Team
• Be confident and firm when interacting with complex internal and external stakeholders at all levels
• Take on ad-hoc requests and special tasks or projects with changing requirements
• Prepare, revise and coordinate meeting and presentation materials, including European Working Council deck preparation
• Own the running of operational meetings and interactions, supporting with agendas, pre-reads and maintaining the NWE LT Teams channel
• Handle confidential and sensitive information with the highest level of discretion, particularly decisions impacting global operations
• Shop Supply Coordinator:Lead a cross-functional international team to drive day-to-day Snack Shop operations and on-time product delivery, Request orders, initiate product activations/deactivation, and maintain information and catalogue of 250+ products on Teams

What you will bring

A desire to drive your future and accelerate your career and the following experience and knowledge:

• Extensive experience as an Executive Assistant supporting C-suite within large, complex matrix organizations
• Excellent written and verbal communication skills in Englishand basic German
• Strong team player who can anticipate needs and respond accordingly while also working independently
• Strong stakeholder management experience, preferably within a large matrix organization
• Proven ability to manage sensitive information with a high level of confidentiality and discretion
• Highly developed customer service orientation paired with strong organizational skills
• Meticulous attention to detail when handling sensitive and high-priority information
• Proactive attitude with the ability to work in a fast-paced environment across multiple time zones
• Proficient in Outlook, MS Teams, Office Suite, and Travel & Expense systems (CONCUR)

Relocation Support Available?No Relocation support available

Business Unit Summary

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!

Our people make all the difference in our succes

Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Excited to grow your career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!

IF YOU REQUIRE SUPPORT TO COMPLETE YOUR APPLICATION OR DURING THE INTERVIEW PROCESS, PLEASE CONTACT THE RECRUITER

Job TypeRegularAdministration SupportAdministration Services

Job Details

Title

Executive Assistant & Shop Supply Coordinator (m/f/d)

Function

Administration Services

Date

4/14/2026

Job ID

R-164446

Work Schedule

Full time

Job Type

Regular

Location