Head of the Time Management Unit at HRD

About the job

Administration

Head of the Time Management Unit at HRD

⌚ WHAT IF YOU BECAME THE LEADER OF TIME MANAGEMENT AT THE HEART OF CHUV?

Do you master Polypoint PEP like no one else and are passionate about optimising complex HR processes? Do you have the soul of a leader capable of reconciling legal rigour and innovation in a demanding hospital environment? Do you want to give meaning to your expertise by directly impacting the daily lives of thousands of employees?

If these questions resonate with you, then keep reading! 👇

Context

Within the Human Resources Directorate of CHUV (HRD), the Time Management Unit is responsible for the compliance and quality of data entered into the Polypoint software, the institutional tool for managing staff schedules at CHUV (approx. 13,000 people). This tool notably allows the planning of service activities, some of which operate 24 hours a day, 365 days a year to ensure continuity of care and patient well-being.

The team consists of 4 managers, each responsible for a specific area and also responsible for providing training to new users of the software.

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

Mission

Ensure legal compliance

• You ensure compliance with regulations (LPERS, LTr, CCT) and develop the institutional framework in collaboration with social partners, while optimising Polypoint PEP to meet CHUV’s specificities (on-call duties, absences, etc.)

Manage a team of 4 people

• You supervise and motivate your team to improve processes, reduce delays, and enhance user satisfaction, with leadership that is both demanding and caring.

Control data quality

• You oversee the accuracy of balances (overtime, holidays, absences) and correct discrepancies, while responding to audits with rigour and precision.

Develop strategic collaborations

• You participate in cross-functional HR projects and represent the Canton of Vaud within the Romandy hospitals working group (GURP), bringing together key stakeholders to innovate together.

Advise and train users

• You support managers in scheduling and train users on Polypoint PEP, making technical expertise accessible for operational recommendations.

Profile

• You hold a higher education degree in human resources, ideally complemented by a specialisation in time management or HR information systems
• You are an experienced time management specialist, with advanced mastery of Polypoint PEP and solid experience, at least 5 years, in a regulated and complex environment (public sector, health, or large company)
• Moreover, your technical expertise is accompanied by strong interpersonal skills: you know how to both manage rigorous processes and unite multidisciplinary teams (HR, managers, social partners)
• Your natural leadership allows you to manage a team with kindness while ensuring concrete results.
• Rigorous, analytical, and solution-oriented, you transform data into strategic decisions and know how to simplify complex issues for diverse audiences
• Finally, your collaborative spirit and ability to anticipate regulatory changes make you the ideal candidate to modernise time management within CHUV.

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• Top-tier social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of annual leave
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the Canton of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bicycles)
• Quality hotel-style staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Mr Marc Dupertuis, Director of Human Resources Administration, at 021 314 51 49

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the advertisement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly on our recruitment platform by them are not accepted and cannot be invoiced. Thank you for your understanding.