Service Secretary - 100%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognised institution. To learn more about our organisation, take a few minutes to discover the highlights of the year 2025 by clicking  here .

The Finance Department of the HUG is responsible for the hospital's financial, budgetary and accounting management, patient administrative management, tariff setting, investment planning, development and maintenance of the business intelligence system. It manages a budget of nearly 2 billion francs, processes and controls more than one million supplier invoices and more than one million patient invoices. It proposes and publishes indicators and dashboards to monitor activity and institutional objectives. It is also responsible for producing all official statistics submitted to health authorities.

Job Description

As a secretary, you report to the head of secretariat within the secretariats of the Finance Department. The latter includes the accounting, investments, medico-economic management and revenue units. In your role, you act as the administrative referent for one or more services within one of the aforementioned units.

You are the primary contact for the head of service and the staff of one or more services and are responsible for orders (office supplies, technical, IT, logistics and services).

You are also responsible for one or more specific service processes.

The activity is autonomous and covers several heterogeneous areas. You are therefore required to be versatile and cross-functional in your activities, within the different services and sites of the Finance Department. Depending on the needs and occasional requests of the hierarchy, you provide cover for colleagues and may occasionally be required to travel to Belle-Idée.

You have ease in communication and interpersonal skills, as well as good stress management.

You are a rigorous, discreet and autonomous person, with adaptability and initiative, demonstrating proactivity and a sense of responsibility.

Qualifications

You hold a Federal VET Diploma (CFC) as a commercial employee or an equivalent qualification.

You have 3 to 5 years of experience in a similar secretarial role.

You possess excellent writing and oral expression skills in French. A second language is an asset.

You have perfect mastery of IT and office tools (ECDL advanced level required for Word and standard for Excel - Institutional applications such as VisionRH / DPA / Opale / e-Process / Cegid are assets).

Additional Information

• Start date: To be agreed
• Number of positions: 1
• Activity rate: 100%
• Job class: 11
• Contract: 12-month fixed-term contract
• Application deadline: 19.06.2026
• Contact for information: Mrs T. Braz, head of secretariat, tel. 079 553 46 65

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourages applications from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.