Administrative Clerk within the Pediatric Outpatient Consultation Unit - 50%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to discover the highlights of the year 2025 by clicking  here .

The Department of Women, Children and Adolescents is tasked with providing quality care tailored to the needs of women at every stage of their lives and addressing the health issues faced by newborns, children, and adolescents from birth up to 20 years of age. With nearly 2,000 employees, the DFEA continuously develops cutting-edge services and centers of expertise in several medical specialties.

This position is attached to the department's Care Management.

Job Description

As an experienced administrative clerk, you assist and support the head of the nursing team of the pediatric outpatient consultation unit within the pediatric specialties service in all missions. You carry out specific occasional tasks upon request from management.

You independently handle the administrative tasks of the unit and respond to various requests. Your responsibilities notably include managing employee data.

You manage room booking requests via the unit's mailbox, coordinating reservations according to the specific needs of consultants and the requirements of each specialty. You organize sessions (from room booking to drafting minutes).

You are proactive and organized, ensuring routine administrative tasks such as updating unit documents, entering schedules, planning, absences, and medical certificates into the Vision HR software.

You control and manage the stock of stationery and small office supplies for the unit.

By delegation, you make short-term replacement requests with temporary staff management and produce statistics related to nursing activity.

You collaborate with doctors' secretariats and the administrative reception sector.

Within the team, you actively contribute to the smooth running of the unit by promoting information sharing. You are committed to your professional development and do not hesitate to seek necessary resources to refine your skills. More broadly, you participate in any initiative aimed at improving the quality of the service's offerings.

Qualifications

You hold a Federal Certificate of Capacity as a commercial employee, an administrative assistant diploma, or an equivalent qualification.

You have at least 5 years of successful experience in an administrative role.

You are very comfortable with common IT tools and hold or are in the process of obtaining the basic ECDL certificate.

You have perfect mastery of spoken and written French as well as good writing skills.

Confidentiality is imperative in your work.

You demonstrate autonomy, commitment, anticipation, dynamism, analytical skills, initiative, a sense of responsibility, and decision-making ability.

You are organized and reliable, with a strong team spirit and excellent interpersonal skills.

Additional Information

Working hours are daytime hours. Presence is required five days a week.

• Start date: As soon as possible
• Number of positions: 1 
• Activity rate: 50% over five days a week
• Job grade: 09
• Contract: Permanent
• Application deadline: 10.04.2026
• Contact for information: Ms. S. Duret, head of nursing team, phone 079 553 42 33

Your application must include a motivation letter, your CV, copies of diplomas and certificates required for the position, and the last two work certificates.

This announcement is addressed equally to women and men.

Committed to fighting unemployment, the HUG encourages applications from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.