Coordinator Secretary - 80%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here .

With nearly 1,300 employees, the Department of Psychiatry fulfils a triple mission concerning the treatment of mental disorders, training, and research. Thus, the department's mission is to detect and effectively treat increasingly frequent and diverse pathologies while respecting patients and their relatives.

Organised into two services (The CAAP Grand-Pré and the CAAP Arve), the department offers hospital and outpatient services.

The addiction service offers psychiatric, psychosocial, and psychotherapeutic treatments to all individuals suffering from addiction with or without substances as part of a public service mission.

Job Description

As a coordinator secretary, you manage the medical and administrative secretariat. You ensure telephone reception as well as patient reception by verifying their administrative data, while ensuring compliance with current institutional and medico-legal requirements.

You handle the opening, creation, updating, filing, and archiving of the patient medical record according to institutional standards. You also control the billing of therapists and enter reports into DPI.

You manage various insurance reports in coordination with the responsible physician (meeting deadlines), as well as the stock of materials and administrative forms in compliance with current institutional rules. You draft routine correspondence and perform other secretarial tasks specific to CAAP-GP.

Qualifications

You hold a Federal VET Diploma as a commercial employee or an equivalent qualification in medical secretarial work.

You have a very good command of IT tools (ECDL standard level on Word, Excel, Outlook) as well as institutional software used at HUG, such as DPI, DPA, OPALE, and GRECO.

You have an excellent command of the French language; knowledge of English would be an asset.

You have proven experience in independently managing a medical secretariat.

Punctual, reliable, and autonomous, you have a sense of organisation and priorities and demonstrate very good stress resistance.

Meticulous, flexible, and quick, you are comfortable managing a heavy workload while being frequently called upon for various requests.

You are motivated to acquire new knowledge and to invest yourself in the role and demonstrate good team spirit.

Flexible with working hours, you will be required to work at various outpatient and hospital sites within the sector and department.

Additional Information

• Start date: 01.01.2027
• Number of positions: 1
• Work rate: 80%
• Job class: 10
• Contract: Permanent
• Application deadline: 15.08.2026
• Contact for information: Mrs F. Duchoud Pitzalis, Head of Secretariat, tel. 022 372 57 59

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to commit to the fight against unemployment, HUG encourages applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.