Employee Reception & Administration in the Security Area 80% (m/f/d)

About the job

About us

Hey, we are Tela, a family-owned company. For over 50 years, we have been producing high-quality hygiene papers that are always adapted to the changing needs of people and markets thanks to state-of-the-art technology and continuous innovation. With our own wastewater treatment and waste paper recycling plant, we have been a pioneer of sustainability since the beginning and still place the greatest value on ecology and environmental awareness today.

Over 200 highly motivated, skilled employees ensure the supply of our regional and international customers in Niederbipp, Bern, among others with the Swiss traditional brand Tela. As a family-run company, Tela has complemented a network of hygiene paper factories in Switzerland, Germany, and Poland that has existed for over 40 years as a partner since 2021.

To strengthen our team in Niederbipp, we are looking for you as soon as possible as

Employee Reception & Administration in the Security Area 80% (m/f/d)

Tasks

• Hub at the reception: You are the first contact person on the phone and greet visitors and business partners in a friendly and professional manner. At the switchboard, you keep an overview and competently forward inquiries.
• Site & access control: From the Niederbipp location, you monitor the entire site including the fire alarm center and also ensure access control for the operation in Gretzenbach.
• Room & resource management: You coordinate our meeting rooms, manage cloakroom spaces, lifting platforms, and the company vehicle – ensuring that everything is in the right place at the right time.
• Organization & support of the security department: You assist in planning, organizing, and follow-up of internal training (UWEB), audits, and safety inspections. You maintain and manage safety-relevant documents such as work instructions or risk assessments, coordinate processes in chemical management, and ensure correct documentation. In addition, you take over the internal and external mail service, organize hotel reservations, and ensure that office supplies are always available.
• Responsibility with foresight: You take on general organizational tasks such as scheduling, minute-taking, and correspondence. In the absence of the safety officer, you represent them – especially in issuing personal protective equipment and documentation in the safety shop.

Profile

• Education & experience: You have completed commercial training or have several years of professional experience in a comparable reception position.
• Organizational talent & personal responsibility: You work in a structured, service-oriented, and independent manner. Even in hectic moments, you remain calm, think ahead, and take responsibility. A neat appearance, discretion, and reliability are a matter of course for you.
• IT competence & tool proficiency: You are familiar with MS Office and navigate confidently in digital work environments.
• Communication & language: You communicate clearly, friendly, and professionally – both on the phone and in personal contact. You have very good German skills in spoken and written form; additional language skills are an advantage.
• Flexibility & team spirit: You are willing to represent your team colleague during vacation absences or illness at 100% capacity.

Offer

• At least 5 weeks of vacation so you can properly relax
• Free parking spaces so you don’t have to worry about finding a parking spot
• Look forward to birthday, Easter, and St. Nicholas gifts
• A good pension fund for your future security
• Free fruit and ice cream in summer as well as healthy catering options
• Work in a very good team and a great atmosphere
• Free products four times a year
• A thorough introduction and training to optimally prepare you for your tasks
• Opportunities for further education and training to continuously expand your skills
• Access to our employee app for current information and communication
• Benefit from bonuses for successful employee referrals

Contact

Janette Huber

HR Specialist

Tela GmbH | Human Resources Department | Rotboden 1 | 4704 Niederbipp