Assistant to the Institute Management 60 - 80 %

Assistant to the Institute Management 60 - 80 %

You can expect a varied and interesting job in a pleasant international team.

Department: School of Engineering

Start of work: 01.06.2026 or by arrangement.

• General secretarial tasks (correspondence, appointment scheduling, planning business trips, minutes, procurement of office supplies, reception of guests, etc.)
• Handling operational personnel matters (applications, hiring, departures, introduction of new employees, etc.)
• Project administration (opening, invoicing, creating reports, etc.)
• Controlling (expenses, incoming payments, time bookings, etc.)
• Organization of institute events and support in the organization and implementation of conferences
• You have completed a commercial apprenticeship EFZ or an equivalent education and/or training
• Ideally, you already have several years of professional experience in a similar role
• You are proficient in MS Office and find it easy to familiarize yourself with new, company-specific systems
• Fluent German and English in spoken and written form are required
• You convince through high independence and easily keep an overview even under time pressure
• You are an integrative, open, flexible, and team-oriented personality with good dialogue culture and the ability to communicate appropriately to the target group (internally and externally)
• You share the institute secretariat with two other assistants

The ZHAW Zurich University of Applied Sciences, with over 14,000 students and over 11,000 continuing education participants as well as around 3,700 employees, is one of the largest multi-disciplinary universities of applied sciences in Switzerland.

The School of Engineering (SoE), as one of the leading educational and research institutions in Switzerland, focuses on future-relevant topics. 14 institutes and centers guarantee high-quality education, research, and development with a focus on energy, mobility, information, and health.

The Institute of Computer Science (InIT) in Winterthur focuses on distributed systems, human-centered computing, information security, intelligent information systems, and software engineering. We research and develop innovative information technology, software systems, and services in collaboration with national and international business and university partners.

You can expect a workplace in the middle of the city of Winterthur and a versatile and lively working environment. You share the institute secretariat with two other assistants. Our institute is characterized by a committed international team, a pleasant working atmosphere, and an exciting and innovative field of expertise.

ZHAW is committed to gender-mixed and diverse teams to promote equality, diversity, and innovation.

We offer university-appropriate working and employment conditions and actively promote the personnel development of our employees and managers. A detailed description of the benefits can be found on the "Working at ZHAW" website. Here are the main points:

Prof. Dr. Martin Braschler

Head of the Institute of Computer Science

Samy Shalaby

Recruiting Manager