ISS Schweiz
1219 Le Lignon
Administrative Assistant - 100% HSE Department Support
- 24 July 2026
- 100%
- 1219 Le Lignon
Job summary
Join our team as an Administrative Assistant in HSE at a leading firm. Enjoy a dynamic work environment with growth opportunities.
Tasks
- Update and manage essential HSE documentation, including procedures and reports.
- Maintain HSE dashboards for tracking key indicators and report preparation.
- Coordinate logistics for HSE training and emergency drills, ensuring safety compliance.
Skills
- 2-4 years in a similar administrative role; HSE specialization is a plus.
- Fluency in French and English (C1 minimum); excellent MS Office skills.
- Strong communication, proactive, and customer-oriented with a professional demeanor.
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About the job
Administrative Assistant - 100% HSE Department Support- Ensure the updating, drafting and management of essential HSE documentation, including procedures, presentations and reports
- Contribute to the regular updating of HSE dashboards for monitoring key indicators and preparing reports
- Create, manage and maintain collaborative tools (such as SharePoint or databases) to optimise the efficiency of the HSE team
- Risk analyses: Ensure the administrative follow-up of resulting corrective and preventive actions
- Coordinate and monitor contracts with service providers related to HSE activities
- Provide support in monitoring billing and ordering processes related to HSE operations
- Provide administrative and organisational support to operational HSE projects, notably for planning, monitoring and documentation
- Plan and organise HSE meetings and committees, and draft the corresponding minutes
- Manage the logistical organisation of HSE training (fire, first aid, etc.) intended for site occupants
- Coordinate and participate in evacuation and fire safety drills, in close collaboration with the HSE team
- Actively contribute to the development and dissemination of health and safety awareness campaigns, aimed at all site occupants with the Health Service and the HSE team
- Commercial, administrative or equivalent training
- HSE specialisation is an asset
- 2 to 4 years’ experience in a similar administrative role
- Experience in an HSE or technical environment is a plus
- Experience within an international organisation is a plus
- Proficiency in French at minimum C1 level
- Proficiency in English at minimum C1 level
- Excellent computer skills (MS Office)
- SAP proficiency is a plus
- Communicative, autonomous, discreet and proactive personality
- Strong customer orientation and sense of service
- Excellent presentation
