Administrative Specialist 80-90%
Movis AG
Olten
Key information
- Publication date:06 August 2025
- Workload:80 – 90%
- Contract type:Permanent position
- Place of work:Olten
Job summary
Movis enhances work-life balance since 1922, serving 800+ clients. Join us for a supportive environment and great benefits!
Tasks
- Manage administrative tasks at our Zurich headquarters effectively.
- Oversee office management for 25 Movis locations smoothly.
- Administer the Employee Assistance Program for international partners.
Skills
- Completed commercial training or equivalent, with relevant experience.
- Proficient in MS Office and ERP tools, Abacus is a plus.
- Fluent in German and English; French is advantageous.
Is this helpful?
- Responsibility for various administrative tasks at our headquarters in Zurich (mail reception/shipping, triage and processing of emails in the admin inbox, management and organization of office supplies including inventory, archiving and disposal)
- Office management of the 25 Movis locations (key management, ordering furniture, searching for new locations, organizing relocations and repairs, maintaining contacts with administrations and cleaning companies, managing rental contracts, etc.)
- Recording new customers as well as checking and maintaining existing customer data in the internal CRM system
- EAP administration (Employee Assistance Program) for our international partners: recording and
- Cross-departmental support for administrative tasks
- Organization of annual internal events
- Coordination of translation orders
- Assistance and implementation of special projects
- Completed commercial basic training or equivalent training as well as several years of professional experience in a similar function
- Proficient IT user skills in MS Office, ERP tool, Abacus is an advantage
- German (native language), very good English skills are essential, French skills are an advantage
- Structured and independent working style
- Resilience and overview even in hectic phases
- Flexible and open to new things
- Varied and responsible tasks in a future-oriented company
- A very collegial and dynamic team in an exciting environment
- At least 5 weeks of vacation as well as the possibility to purchase additional vacation weeks
- Centrally located workplaces (5 minutes walk from the train station) with the possibility for home office
- Financial participation in health activities and employee discounts at partner companies
- Good social benefits
