Executive Assistant (trilingual French, English, German)

Your team

You will provide proactive support to an executive role, efficiently, professionally and discreetly handling a range of high-level administrative and assistant duties.

Your role

• Manage a complex diary and anticipate meeting preparations (logistical organisation, preparation and distribution of documentation, room bookings, managing invitations and confirmations, tracking participants, etc.).
• Act as the primary point of contact with all internal and external stakeholders.
• Organise and optimise business travel, handling travel planning and managing unforeseen events.
• Coordinate activities and monitor files related to organisations chaired or represented by the executive role.
• Actively participate in the management and steering of cross-functional projects.
• Handle various administrative and support tasks, adapting to the evolving needs of the executive role.

Your profile

• Fluency in French, English and German, both spoken and written.
• At least 10 years of proven experience as a personal assistant to an executive.
• Proactivity, strong organisational skills and the ability to anticipate needs.
• Ability to manage pressure and stressful situations with optimism, diplomacy and calmness.
• Excellent communication skills and a strong service orientation.
• Strong writing skills in all three languages (French, English, German).
• Experience in project management and ease with analysing numerical data.
• Excellent command of MS Office computer tools.
• Residence in Switzerland required. 

Discreet by nature, you will be able to work independently and demonstrate a great ability to find solutions quickly and accurately. Conscientious and efficient, able to manage multiple tasks and set priorities, you will be available and flexible. Dynamic, you will join a team where you can showcase your expertise in assistance.

Note

Diversity & Inclusion

Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.