Hôpitaux Universitaires de Genève
Chêne-Bourg
Chief Consultant's Secretary - 60%
- 25 July 2026
- 60%
- Permanent position
- Chêne-Bourg
Job summary
Join the HUG as a 60% Medical Chief Secretary. Enjoy a dynamic work environment!
Tasks
- Handle administrative and financial tasks for research funds.
- Organize meetings and prepare associated documentation.
- Collaborate with university services and maintain communication.
Skills
- Must have a CFC or equivalent and 3-5 years of similar experience.
- Fluency in French, both written and spoken, is required.
- Advanced computer skills, especially in MS Office applications.
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About the job
Chief Consultant's Secretary - 60%
- Part-time
- HUG contract type: Permanent contract
- Department: Department of Psychiatry
Company Description
With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here.
With over 1,300 employees, the Department of Psychiatry fulfils a triple mission covering the treatment of mental disorders, education, and research.
The Academic Department of Psychiatry brings together research and undergraduate teaching activities in close coordination with clinical activities. The department's research strategy is based on two main axes: psychiatric neurosciences and public mental health. The objective of the work carried out along these two axes is translation to the clinic via clinical trials. The Department is in a growth phase, with 17 active faculty research groups.
Job Description
Within the secretariat of the Academic Department of Psychiatry, your main mission is the administrative and financial monitoring of research funds as well as the preparation of engagement files, in collaboration with the University and HUG services. You work with a high degree of autonomy, while knowing how to collaborate with contacts from both institutions.
You also contribute to secretarial activities, including organising and following up meetings (for example, the College of Professors). You take and write minutes, draft letters and documents, and prepare files intended for faculty bodies.
Qualifications
You hold a Federal VET Diploma as a commercial employee or an equivalent qualification and possess a federal diploma as an executive assistant.
You have three to five years of successful experience in a similar secretarial position.
You have perfect command of French, both spoken and written, and proven writing skills.
Proficiency in English is a major asset.
You have very good IT skills (ECDL Advanced level in Word, Excel, PowerPoint, Outlook and Web is required) as well as knowledge of software used at HUG.
You are an autonomous and trustworthy person, with a sense of responsibility and organisation. You know how to manage priorities and take initiatives, respecting the legal framework and applicable rules.
Additional Information
- Workplace: Belle-Idée site
- Start date: 01.09.2026 or to be agreed
- Number of positions: 1
- Work rate: 60%
- Function class: 13
- Contract: Permanent contract
- Application deadline: 19.08.2026
- Contact for information: Prof. S. Kaiser, Head of Department, stefan.kaiser@hug.ch, tel 022 305 51 04
Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.
This announcement is addressed equally to women and men.
Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.
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