Chief Physician or Head of Department Secretary - 100%

13 April 2026
100%
Permanent position
Genève

Job summary

Join the renowned Hôpitaux Universitaires de Genève, a leader in healthcare. This role offers a supportive work environment and valuable benefits.

Tasks

Provide administrative support for multiple clinical and research units.
Manage internal and external relations effectively for the service.
Process administrative information and assist in decision-making.

Skills

Hold a federal certificate and 5 years' experience in medical secretarial work.
Fluency in French, with English or German as a plus.
Advanced IT skills, comfortable with numbers and accounting basics.

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About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to view our 2025 retrospective by clicking here .

The position is attached to the Diagnostic Department . Composed of nine medical services, its mission is to provide diagnostics, therapeutic products, therapeutic procedures, and specialized clinical consultations of high medical quality, within the best timeframes and at an acceptable cost, to guide patient care and contribute to therapeutic decisions and actions.

The primary mission of the Hemato-Oncology Cell Therapy Laboratory (LTCHO), located at the Clinical Cell Therapy Laboratories Platform (LTCC), is to prepare hematopoietic stem cells for allogeneic hematopoietic stem cell transplants. The LTCHO also prepares cells for the fetoplacental blood bank.

Job Description

You autonomously assist administratively in managing a service comprising several units or entities, both in clinical, academic, and research fields, with the head of service acting as the interface between the different professional sectors and mastering the overall functioning of the service.

You ensure the management of related internal and external relations.

You handle all administrative information.

You collect the necessary information to compile files for decision-making.

You ensure their follow-up.

Qualifications

You hold a federal certificate of capacity as a commercial employee and the federal diploma of executive assistant.

You have at least 5 years of experience in medical secretarial work or equivalent.

You have perfect command of the French language, both spoken and written. Knowledge of English and/or German is an asset, as well as a second foreign language.

You have very good knowledge of computer tools (ECDL advanced level for Word, Excel, PowerPoint and Standard on the Web).

Being comfortable with numbers (including accounting concepts) is an asset.

Additional Information

Start date: 01.06.2026 or to be agreed
Number of positions: 1
Activity rate: 100%
Function class: 13
Contract: 65% permanent contract and 35% private law contract on private funds for a fixed term by increasing activity rate
Application deadline: 27.04.2026
Information request: Prof. Jean Villard, chief physician of the department, jean.villard@hug.ch

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourages applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.