Unit Secretary for the Management of the Anaesthesiology Department

About the job

Administration

Unit Secretary for the Management of the Anaesthesiology Department

To complete the current team, the management of the Anaesthesiology Department is looking for its future unit secretary at a rate of 80% - 100% from 01.10.2026 or to be agreed.

Context

The Lausanne University Hospital Centre (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, the CHUV plays a leading role in the fields of medical care, medical research and education.

Join a dynamic department at the heart of the hospital organisation!

The Anaesthesiology Department at CHUV is constantly evolving to adapt to the rapid innovations in therapeutic and diagnostic techniques offered within CHUV. It is one of the largest departments.

The ALG department at CHUV is a key player in coordinating and organising medical and academic activities. By joining our team, you will actively contribute to the smooth running of the department by providing effective administrative support and ensuring a quality welcome.

You have an excellent sense of organisation, enjoy teamwork and wish to develop in a stimulating and structured environment? This position is made for you!

Mission

• You ensure the department's secretariat, handling routine administrative management, file follow-up and organisation of the department's activities
• You welcome and guide new staff, ensuring effective and smooth integration
• You assist managers in their administrative tasks, including managing schedules, preparing correspondence and monitoring training plans
• You organise announcements for the department's courses and conferences, ensure their dissemination and participate in event logistics
• You ensure the image and good presentation of the reception by guaranteeing clear and effective communication of information
• You manage the department's logistics, including ordering equipment, managing telephones and booking meeting rooms.

Profile

• You hold a commercial employee CFC or an equivalent qualification
• You have at least 2 years of experience in the administrative field
• You master office tools (Word, Excel, PowerPoint, Outlook) and know institutional systems (SOARIAN, AXYA, ARCHIMEDE, DIGISTAT), or are willing to train
• You are rigorous, organised and have an excellent sense of priorities
• You have a good team spirit, fluent communication and a developed sense of service.

We offer

Becoming a collaborator at the Lausanne University Hospital Centre means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Facilitated access to one of the 500 furnished accommodations offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Hotel-quality staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Mrs Delphine Bourneuf, executive assistant, at 079 556 24 25.

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the advertisement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly on our recruitment platform by them are not accepted and cannot be invoiced. Thank you for your understanding.