Assistant to the Head of Medicine / Chief Physician

About the job

• You support the Head of Medicine of the Wil Directorate in administrative, organisational and business management tasks and are an important contact person for leadership issues.
• You independently handle correspondence, emails and telephone enquiries, coordinate appointments and organise meetings, interviews as well as internal and external events.
• In the field of Medicine & Psychology, you keep an eye on the meeting landscape, prepare meetings before and after, take minutes and maintain the action list.
• Continuing education budgets and days are monitored, the creditor workflow is processed and continuing education contracts are created and managed.
• In personnel administration, you work closely with HR, support recruitment, changes, new hires and accompany the onboarding of new employees.
• You ensure that the duty and rotation schedules of assistant doctors and assistant psychologists run smoothly, maintain the flow of information and are available as a central contact person for employees as well as complaint management.

• Professional experience in healthcare or a similar function as well as knowledge in process and project management are ideal.
• Your pronounced organisational talent enables you to efficiently structure even complex tasks.
• Knowledge of the structures and processes in the Swiss healthcare system as well as experience in hospitals or psychiatric clinics are advantageous.
• You bring strong IT user skills, especially in Excel, PowerPoint and SharePoint.
• You work independently, in a structured and solution-oriented manner, always with a high quality standard.
• You present yourself professionally at all levels, communicate confidently, think in networks, and discretion is a matter of course for you.

Apply Online

We are digital and committed to sustainability, so we look forward to receiving your online application via our homepage.

As soon as your application has been received online, you will receive a confirmation of receipt by email. We look forward to getting to know you through your dossier and will check whether your qualifications, skills and personality fit the advertised position and Psychiatry St.Gallen. We will then get back to you.

In a personal interview, we get to know each other and you learn more about Psychiatry St.Gallen, the advertised position and the challenges.

In the second round, we would like to get an even better picture of you and find out together whether we are a good match. You will also have the opportunity to meet your future team.

You will receive a telephone offer from us if we decide on you after the second interview and we will ask you whether you are still convinced by us. If we agree, we will prepare your contract.

In the following days, we will send you the contract in duplicate by post. With the contract, you will also receive relevant information about your employment.

Between accepting the position and the first day of work, as a new employee you can already access relevant internal information. This allows you to form a detailed picture of the company and prepare for the job.

On the first day, you will be onboarded in your new team and with other colleagues. You will set up your new workplace and get an overview of your upcoming tasks. You will also receive your individual induction plan, which will help you to find your way around quickly.