Secretariat Management (f/m/x) 80 %
Universität Bern
Bern
Key information
- Publication date:05 August 2025
- Workload:80%
- Place of work:Bern
Job summary
The Grants Office and Innovation Office support researchers at the university.
Tasks
- Lead the secretariat of both departments independently.
- Assist department heads and team members effectively.
- Manage finance and personnel administration tasks efficiently.
Skills
- Completed commercial or equivalent training required.
- Excellent communication skills in German and English essential.
- Proficiency in IT applications and service-oriented mindset needed.
Is this helpful?
The Grants Office and the Innovation Office are departments of the Vice Rectorate for Research and Innovation. We support the researchers of the university in acquiring competitive funding and in transferring innovative research results to the economy and society.
As of November 1, 2025, we are looking for a successor for our Secretariat Management.
Tasks
- Independent management of the secretariat of the two departments and deputy of the second secretariat management of the Vice Rectorate
- Support for department heads and team members
- Personnel administration: changes, entries/exits, assistance in recruitment and onboarding, personnel planning
- Financial administration: recording expenses, coding invoices, checking monthly statements, budget, trend accounting
- Creating the monthly VRF newsletter in CRM Dynamics
- Maintaining websites
- Minutes taking at the monthly meetings
- Organization of and participation in events
Requirements
- Completed commercial or equivalent training
- Very good written and verbal communication skills in German and English
- Very independent, precise, and flexible working style
- Experience in finance and accounting
- Proficient in IT applications
- Service-oriented, communicative, curious
- Open to new tasks and changes
We offer
- Diverse activities in a scientific environment
- Attractive workplace at Bern train station in a friendly team
- Employment conditions according to cantonal regulations
- Family-friendly and flexible working hours
- Permanent employment
Interested?
The position is also suitable for young ambitious individuals with a strong willingness to learn and the necessary independence. A focus on financial administration with deputy personnel administration for the entire Vice Rectorate is possible.
For further information, you can contact Maddalena Tognola at Tel. 031 684 48 09 until August 14 and from September 1, and Sébastien Hug at Tel. 079 196 31 58 from August 15 to August 31.
We look forward to your application with the usual documents compiled in 1 PDF document, online or by email to info.research@unibe.ch.
We will accept applications until the position is filled.
