Administrative Specialist / Secretariat (m/f/d)

Key information

  • Publication date:15 December 2025
  • Workload:100%
  • Contract type:Permanent position
  • Place of work:Zürich-Oerlikon

Job summary

Join ACS Partner, a dynamic company in Zurich, as an administrative lead. Enjoy a supportive work environment with flexible hours.

Tasks

  • Manage the secretariat independently and efficiently.
  • Assist management with operational coordination tasks.
  • Collaborate closely on project administration with project leads.

Skills

  • Experience in an administrative role, preferably in SMEs.
  • Proactive, organized, and results-oriented work approach.
  • Solid MS Office skills; Abacus experience is a plus.

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  • Independent management of the secretariat with all associated tasks
  • Support of the management with coordination tasks in the overall operation
  • Project administration in close cooperation with the project managers
  • Support and deputy function in finance / HR (routine tasks)
  • Participation in periodic updating of QM processes / QM manual
  • Management of the ACS website
  • Professional experience in an administrative role (preferably in SMEs)
  • Enjoy working closely with a wide variety of team members (both in the

    • administrative and operational areas)

    • Well-organized, careful, proactive, and results-oriented working style
    • Solid MS Office skills (Word / Excel); experience with Abacus is an advantage
    • Willingness to help shape and further develop digital work processes
    • Enjoy acquiring new knowledge and skills in your own area of responsibility
    • Ability to remain calm and maintain an overview in hectic situations
    • Motivated to build a co-leadership for all admin tasks, including accounting / finance and HR, in the medium term
    • Responsibility with scope for design in your own area of responsibility
    • Collegial, goal-oriented work in an appreciative, fair, and respectful team
    • To be recognized as a personality and supported in your own development
    • Clear task delineation and deputizing as well as simple work and QM processes
    • Flexible working time models and possibility for partial home office work
    • Pension fund with advantageous savings plan

    Having a very good team is no coincidence. That is why ACS Partner places great value on finding the right personalities who not only advance us professionally but also fit us and our values personally.

    You are interested and looking for a new professional challenge? We look forward to your application addressed to Martin Sutter (info.zuerich@acs-partner.ch).

    ACS-Partner AG

    Gubelstrasse 28

    8050 Zurich-Oerlikon

    HR Manager

    info.zuerich@acs-partner.ch

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