Executive Assistant in the ICT/Industrial Environment

About the job

• Proactive support of ICT management in administrative and organizational tasks
• End-to-end appointment and task management (meetings, travel, decisions, follow-up of action items)
• Preparation, minute-taking (or ensuring it), and follow-up of department meetings including action tracking
• Professional interface management within ICT as well as with internal stakeholders (Finance, HR, Procurement, etc.)
• Organization of internal events, workshops, team events, and relevant meetings including participant management
• Expense processes, account assignment and invoice processing, recording of external resources
• Support of department and team leaders in budgeting, quotations, service controlling (e.g., preparation of documents, scheduling, follow-up)
• Participation in and coordination of special assignments and smaller projects (e.g., introduction/improvement of administrative standards, events)
• Continuous optimization of administrative processes and templates (efficiency, quality, transparency)

• Completed basic education (EFZ) or higher qualification (e.g., HF, FA, further training in assistance/office management)
• Several years of experience in a comparable role (Senior Assistant / Executive Assistant), ideally in a technology- or industry-oriented environment
• Very good understanding of business contexts as well as process-oriented thinking
• Confident handling of MS Office / M365 (Outlook, Teams, OneNote, SharePoint) and affinity for digital tools
• Very structured, reliable, and independent working style; you keep an overview even with parallel tasks
• Strong discretion, trustworthiness, and professional appearance
• Proactive, solution-oriented attitude (you see what is needed and implement it)
• Team-oriented personality with clear, friendly, and binding communication style
• High willingness to learn and initiative

Can you handle 100 things at once? Do you only really enjoy yourself when you can create Excel spreadsheets or PowerPoint presentations? Then a job in RUAG's administration awaits you. With us, you can handle demanding tasks, benefit from flexible working conditions, and contribute to Switzerland's security.

• Completed basic education (EFZ) or higher qualification (e.g., HF, FA, further training in assistance/office management)
• Several years of experience in a comparable role (Senior Assistant / Executive Assistant), ideally in a technology- or industry-oriented environment
• Very good understanding of business contexts as well as process-oriented thinking
• Confident handling of MS Office / M365 (Outlook, Teams, OneNote, SharePoint) and affinity for digital tools
• Very structured, reliable, and independent working style; you keep an overview even with parallel tasks
• Strong discretion, trustworthiness, and professional appearance
• Proactive, solution-oriented attitude (you see what is needed and implement it)
• Team-oriented personality with clear, friendly, and binding communication style
• High willingness to learn and initiative

• Proactive support of ICT management in administrative and organizational tasks
• End-to-end appointment and task management (meetings, travel, decisions, follow-up of action items)
• Preparation, minute-taking (or ensuring it), and follow-up of department meetings including action tracking
• Professional interface management within ICT as well as with internal stakeholders (Finance, HR, Procurement, etc.)
• Organization of internal events, workshops, team events, and relevant meetings including participant management
• Expense processes, account assignment and invoice processing, recording of external resources
• Support of department and team leaders in budgeting, quotations, service controlling (e.g., preparation of documents, scheduling, follow-up)
• Participation in and coordination of special assignments and smaller projects (e.g., introduction/improvement of administrative standards, events)
• Continuous optimization of administrative processes and templates (efficiency, quality, transparency)