Administrative Clerk 3

Administrative Clerk 3

Job Description

The Faculty of Medicine at the University of Geneva benefits from a rich multicultural dynamic to which it contributes through its influence within the mandates it has set itself: teaching, research and its partnership with the Geneva University Hospitals (HUG).

The Primary Care Medicine Centre (CeMPR) is the result of the union between the Primary Care Medicine Service (SMPR) of the HUG and the University Institute of Family and Child Medicine (IuMFE) of UNIGE. It promotes, in collaboration with numerous care structures, a strong, relevant, coherent and collaborative primary care medicine by pooling educational, clinical and research resources. It aims to ensure permanent and lasting links between the University, Hospital and City in order to strengthen our health system with an interprofessional vision.Its mission is to develop and contribute to high-quality training in primary care medicine, meeting individual needs and contemporary challenges.

To strengthen its team within the SMPR, the Primary Care Medicine Centre is currently seeking a:

Administrative Clerk 3 at 40%

The main mission of this position is to ensure the logistical and administrative management of the SMPR teaching programme, internal service activities (colloquia, case presentations, Journal Club, lunch meetings), updating the SMPR website and budget monitoring related to these activities.

Main tasks:

• Organise the logistics of the monthly teaching programme (collecting and disseminating information, room bookings, validation of postgraduate teaching hours, preparing statistics)
• Manage the logistics of internal service activities (colloquia, case presentations, CREMA Journal Club, lunch meetings): invitations, attendance tracking, room bookings, scheduling and food orders
• Update the SMPR website (presentations, workshops, teaching, pages related to colloquia)
• Ensure budget monitoring (checking contracts and signatures with sponsors, invoice management, expense tracking, drafting the annual budget report)
• Assist the deputy physician in teaching tasks and independently resolve logistical issues (room problems, absence of a speaker, etc.)

Required qualifications and skills

• Federal Certificate of Capacity (CFC) as a commercial employee or equivalent training
• Professional experience as a secretary or in a similar role
• Knowledge of course materials and the room management system of the HUG and UNIGE
• Initiative, autonomy, organisational skills, rigour and proactivity
• Fluency in French, both spoken and written

Starting date

As soon as possible

Contact

If you meet the above description, we would be very pleased to receive your application (CV, cover letter and letters of recommendation). Please apply exclusively online by clicking the button below "apply now".

Further information can be obtained from Prof. Idris Guessous (Idris.Guessous@Unige.ch), Chief Physician, Primary Care Medicine Service (SMPR), HUG

Additional information

Permanent public law contract.

The University of Geneva offers motivating employment conditions in a stimulating work environment. By joining us, you will have the opportunity to showcase your skills and personality and actively contribute to the influence of an institution founded in 1559.

In the interest of gender parity, the University encourages applications from the underrepresented sex.