Personal Assistant to the Department Head of Acute Geriatric Medicine

About the job

Personal Assistant to the Department Head of Acute Geriatric Medicine

80-100%, immediate start or by arrangement

Your work environment

With over 1000 employees, the University Geriatric Medicine FELIX PLATTER is one of the leading institutions in Switzerland for geriatric medicine, psychiatry, and rehabilitation. With us, the highest medical expertise meets genuine empathy – become part of our dedicated team!

Your tasks

Calendar and appointment management: Organisation and maintenance of the calendar and meeting contents of Heike A. Bischoff Ferrari, including meetings, lectures, national and international tasks; planning of travel duration and preparation times; deadline monitoring

Meeting and document management: Preparation of documents for Heike A. Bischoff-Ferrari for executive management, board of directors, department management and boards; coordination of national and international meetings, online and on site

Research, teaching and further education: Coordination of lectures, further training, research projects and external presentations by Heike Bischoff-Ferrari; organisation of the interface with the university, faculty, and Swiss Campus for Healthy Longevity of the University of Basel, as well as creating statistics nationally and internationally

Public relations: Support at events of Prof. Bischoff-Ferrari, including panels and partnerships with external organisations, collaboration on public events such as Pro Senectute, associations and health insurance

Finance and administration: Expense reports, cost centre controlling, research account overview, PEP planning, time recording and FMH credits

Practice organisation: Management of private consultations including patient files, laboratory results, prescriptions and room planning

What we offer

• A motivating working atmosphere: Work in an innovative and supportive environment that values professionalism and team spirit.
• Diversity and integration: Become part of an international team that sees diversity as a strength.
• Attractive employment conditions: Pension fund BS, at least 5 weeks and 5 flex days of holiday

Your profile

Completed training as chief physician secretary or several years of professional experience in a similar environment in the role of personal assistant to an executive

Very good understanding of complex organisation and requirements nationally and internationally

Confident correspondence in German and English, further language skills advantageous

Knowledge of medical terminology advantageous but not mandatory

High self-motivation, sense of responsibility and customer orientation as well as high resilience, flexibility and openness

Well-groomed appearance and good manners