Paul Scherrer Institut (PSI)
Villigen PSI
Senior Executive Assistant
- 13 July 2026
- 100%
- Permanent position
- Villigen PSI
Job summary
The Paul Scherrer Institute (PSI) is Switzerland's largest research institute. Join a dynamic team working on energy, health, and climate solutions.
Tasks
- Manage complex agendas and coordinate executive tasks effectively.
- Prepare correspondence, presentations, and meeting materials independently.
- Organize visits from high-ranking guests and streamline administrative processes.
Skills
- Several years of experience in executive assistance or similar roles required.
- Strong organizational skills and excellent prioritization ability needed.
- Proficient in German and English, with a focus on quality and accuracy.
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About the job
The Paul Scherrer Institute PSI is the largest research institute for natural and engineering sciences in Switzerland. At PSI, we conduct cutting-edge research in the fields of future technologies, energy and climate, health innovation, as well as the fundamentals of nature. Through basic and applied research, we work on sustainable solutions for central questions from society, science, and the economy. The education of young people is a central concern of PSI. Therefore, about a quarter of our employees are postdoctoral researchers, doctoral candidates, or apprentices. In total, PSI employs 2300 staff members.
For the Secretariat and Office Management of the PSI Chief of Staff, we are looking for an exceptionally confident and assertive personality as
Your tasks
This position is aimed at an experienced individual who is accustomed to operating at the highest management level. With precision, foresight, and a keen sense of priorities, you manage complex processes and reliably bring matters to completion. You move confidently in the interface between science, politics, administration, and business and understand how to professionally accompany a wide range of stakeholders on an equal footing.
- Forward-looking management of a complex agenda as well as preparation, coordination, and follow-up of the Chief of Staff’s affairs
- Independent preparation of correspondence, dossiers, and presentations
- Preparation and follow-up of meetings
- Planning and hosting visits of high-ranking guests from science, politics, business, and international organisations
- Organisation of events as well as national and international travel
- Ensuring efficient processes and continuous improvement of administrative procedures
- Collaboration in the Directorate Secretariat as well as deputising for the Head of the Directorate Secretariat and supporting overarching leadership and coordination tasks
Your profile
- Several years of experience as an Executive Assistant, management assistant, or in a comparable demanding assistant role in the environment of directorates, executive management, or staff units
- Strong organisational skills, high personal responsibility, and excellent prioritisation abilities
- Fluent German skills as well as very good English skills
- Highest standards of quality, accuracy, and reliability
- Confident demeanour, diplomatic skills, and enjoyment in dealing with demanding internal and external stakeholders
- Quick comprehension, pragmatic solution orientation, and the ability to remain calm and focused even under time pressure
- High discretion, loyalty, and trustworthiness
We offer
Our institute is based on interdisciplinary, innovative, and dynamic collaboration. In addition to systematic induction, you will benefit from individual development opportunities and our pronounced culture of continuing education. For concerns regarding the optimal balance of work and family or personal interests, we support you with modern employment conditions and facilities on site.
For professional enquiries, please contact Sandra Denk, Tel. +41 56 310 47 46.
We look forward to receiving your online application (Index No. 1100).
Paul Scherrer Institute, People & Culture, Chantal Büchi, 5232 Villigen PSI, Switzerland
