Administrative Assistant 80 - 100%

About the job

Administrative Assistant 80 - 100%

The Kantonsschule Stadelhofen is a cantonal high school with classical and modern languages, mathematical-scientific, and musical profiles.

In 2026, our school will be expanded with a branch in Dübendorf. At full capacity, it will accommodate 650 students and will include, in addition to the short gymnasium, a commercial middle school and a lower gymnasium. In summer 2027, another building in Dübendorf will be opened – also for 650 students.

For the development phase and the subsequent school operation of our new school location, we are looking for a committed, independently working personality as an Administrative Assistant 80-100% with an additional project focus, starting immediately or by arrangement. You will take on a central role in the secretariat and simultaneously support the Deputy Head mbA / Head of Central Services in the development of the new location. The role combines classic school administration with project-related tasks in a dynamic development environment.

Thursday is set as a fixed working day.

In 2026, our school will be expanded with a branch in Dübendorf. At full capacity, it will accommodate 650 students and will include, in addition to the short gymnasium, a commercial middle school and a lower gymnasium. In summer 2027, another building in Dübendorf will be opened – also for 650 students.

For the development phase and the subsequent school operation of our new school location, we are looking for a committed, independently working personality as an Administrative Assistant 80-100% with an additional project focus, starting immediately or by arrangement. You will take on a central role in the secretariat and simultaneously support the Deputy Head mbA / Head of Central Services in the development of the new location. The role combines classic school administration with project-related tasks in a dynamic development environment.

Thursday is set as a fixed working day.

Your tasks

• You are independently responsible for demanding areas of school administration and ensure timely, precise, and legally compliant processing.
• You are the first point of contact for students, parents, and teachers and ensure a professional workflow in the secretariat.
• You keep an overview during intense phases and contribute to the structured and efficient functioning of daily business.
• You actively contribute to the further development and optimization of administrative processes.
• You actively participate in the development of the new school location, independently handle arising tasks, ensure conscientious execution of project-related tasks, and keep track of pending items and milestones.
• You relieve the Deputy Head mbA / Head of Central Services in daily project work through independent follow-up of orders, reliable implementation of assigned tasks, and flexible support depending on the project status.
• Furthermore, you are willing to work both at the Zurich Stadelhofen location and in Dübendorf. From summer 2026, your workplace will be exclusively in Dübendorf. Since this is a school operation, home office is not possible.

Your profile

• Completed commercial training, ideally with further education in project management
• Several years of professional experience in a comparable administrative function, ideally with project relevance
• Independent, structured, and flexible; high initiative as well as the ability to independently identify, prioritize, and implement tasks
• Ability to handle multiple topics in parallel and to work independently or on instruction as appropriate to the situation
• Solution-oriented, flexible, and resilient personality with a pragmatic hands-on mentality
• Confident German language skills in spoken and written form as well as very good IT skills in MS Office tools (especially MS Teams)

Our offer

You can expect an interesting and varied task in the unusual, dynamic environment of a secondary school. With your committed effort, you make an important contribution to the development of a new branch and carry the culture of our school. Based on your previous professional activities, you can actively contribute your own ideas and experiences to the further development of the school. The employment conditions are based on the personnel regulations of the Canton of Zurich.

Application

Have we aroused your interest?

We look forward to your application. Please submit your documents exclusively via the online tool. Please indicate your desired workload (80-100%) in your application documents.

For inquiries, Ms. Laura Sibau, Head of Administration Branch Dübendorf, Tel. +41 43 256 27 27, will be happy to assist you. Further information can be found on the internet at Kantonsschule Stadelhofen - Branch Dübendorf

We look forward to your application. Please submit your documents exclusively via the online tool. Please indicate your desired workload (80-100%) in your application documents.

For inquiries, Ms. Laura Sibau, Head of Administration Branch Dübendorf, Tel. +41 43 256 27 27, will be happy to assist you. Further information can be found on the internet at Kantonsschule Stadelhofen - Branch Dübendorf