Administrative and Technical Assistant

About the job

Our client, an environmental consulting company, is looking for a temporary fixed-term Administrative and Technical Assistant.

Reporting to management, you will ensure the administrative, financial and organisational coordination of the office's assignments, while providing support to project managers in monitoring their activities.

Your tasks

Office administration and management

Telephone and physical reception of visitors

Management of mail, orders and supplies

Updating internal databases

Management of vehicles, equipment and shared spaces

Administrative control of invoices and expense claims.

Opening and monitoring of assignments

Verification of input data (contracts, signed offers, conditions, etc.)

Creation and monitoring of projects in the internal system

Management of amendments and updating of contractual information.

Billing and financial monitoring

Preparation and issuance of invoices

Internal follow-ups to ensure complete and timely billing

Development and updating of financial dashboards (costs, hours, margins)

Monitoring of planning and forecast workload

Updating of assignment schedules.

Administrative support and coordination

Administrative support to project managers in document tracking

Interface between management, accounting and technical teams.

Profile sought

This position requires a versatile, autonomous and rigorous person, with excellent organisational skills and experience in the construction sector. You are able to manage several files simultaneously, prioritise your tasks and collaborate effectively with different stakeholders. Good computer skills and an interest in technical environments are assets.