Try & Hire Event Marketing Coordinator 100%

A leading international medical society based in Vaud is seeking a Marketing Coordinator to support the delivery of a major annual medical congress. The organisation brings together healthcare professionals, scientists, and industry partners

Description

• End-to-end management of 60+ industry sessions over 3-4 days (20 sessions/day)
• Liaise with corporate sponsors, AV providers, caterers, venue staff, and security
• Coordinate with internal teams (logistics, scientific, events)
• Maintain detailed documentation, timelines, and feedback processes
• Support contracting and logistics for all symposia-related activities

• Assist the Director with meeting preparation, minutes, and onsite support
• Help coordinate committee activities and communications

• Participate in 2-3 site visits and attend the 7-days congress in Europe
• Collaborate closely with the logistics team and external agencies

Profile

• Minimum 3 years of experience in event coordination, corporate relations, or medical congresses
• Strong administrative and project management skills
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Experience with WordPress is a plus
• Excellent communication skills in English (French is a strong asset)
• Experience working with corporate sponsors and managing multiple providers
• Highly organized, detail-oriented, and able to work under pressure
• Swiss nationality or valid Swiss work permit

Job Offer

• Flat hierarchy and collaborative team culture
• International travel and exposure to high-profile medical events
• Hybrid work model with onboarding in-office (2 days home office)