Operation Coordinator FR/EN M/F

About the job

For our International Operations department,

Navitrans SA is looking for a new talent for the following main tasks:

• Ensure the management and monitoring of operations in the countries or for the clients you will be responsible for
• Receive and respond to client quotation requests within 24 to 48 hours maximum
• If necessary, obtain the required purchase orders from clients and ensure that rates and client accounts are up to date in the Odoo system
• Open operational files under the APP
• Approve third-party operational expenses and ensure their validation in Odoo
• Prepare invoice drafts and manage the sending of client invoices
• Handle dispute management with the collections department; review and prepare the operational files you are responsible for to close them according to Navitrans timing and process
• Master operational purchasing with our various suppliers involved in operations
• Participate in responses to tenders that Navitrans SA may receive according to your expertise
• Provide operational, commercial and administrative support to the agencies

You will regularly communicate with our clients, service providers and subsidiaries in French and English.

Our clients operate in various sectors including Oil & Gas, Mining and industry.

Our office is located 2 minutes’ walk from Nyon train station.

Applications must at least meet the 5 mandatory following criteria:

1. Fluent French and English

2. A minimum of 2 years’ experience in managing maritime freight forwarding files and air freight

3. From a logistics/international transport company

4. Experience in O&G logistics and industrial projects

5. Swiss nationality, EU citizen or holder of a valid work permit

Your skills:

• Customer service orientation
• Proactive
• Strong organisational skills and ability to manage several activities simultaneously
• Rigour in handling files/projects and information
• Commitment and concern for doing things well
• Conscientious and efficient
• Clear communication in writing and orally
• Ability to manage varied situations and tight deadlines with optimism and calm
• Proficiency in MS Office (Outlook, Excel, Word)
• Fluency in French and English (spoken and written: C1 or fluent)

Other qualification:

You are Swiss, an EU citizen or hold a valid work permit.

We offer:

• A structured onboarding
• A friendly, experienced and collaborative team
• A dynamic working environment in an international and multicultural company
• Internal mobility in Switzerland or within one of our subsidiaries after successful experience in the position

Start date: immediately or to be agreed

We look forward to receiving your online application (CV, cover letter, work certificates, diplomas, ID, valid work permit by 11 September).